Front Desk Administrative Assistant at HEICO Corporation

Columbia, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

20.0

Posted On

12 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Microsoft Office Suite, Organizational Skills, Communication Skills, Multitasking, Time Management, Proactive Problem Solving, Confidentiality, Team Collaboration, Office Management, Scheduling, Inventory Management, Clerical Duties, Event Coordination, Security Protocols

Industry

Defense and Space Manufacturing

Description

Front Desk Administrative Assistant Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted. Responsibilities • Greeting and receiving visitors at the front desk with a positive and helpful attitude. • Answering, screening, and forwarding incoming phone calls. • Taking detailed messages from customers and incoming callers. • Receiving, sorting, and distributing daily mail. • Ensuring reception and common areas are tidy and presentable. • Providing basic and accurate information in-person and via phone/ email. • Collect and record customer payment details securely. • Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor’s badges, etc.). • Ordering office supplies and keeping an inventory of stock. • Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms). • Travel coordination for team members and post-travel expense reporting. • Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events. • Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc. • Managing internal documentation to reflect the most up-to-date information. • Reconciling expenses and credit card statements. • Providing administrative support to the Leadership Team. • Handle sensitive information in a confidential manner. • Coordinate and support office social events and annual holiday activities • Perform various other administrative duties as requested. • Assist with light housekeeping throughout the office. Starting pay rate: $20.00 per hour Qualifications Preferred Qualifications • Experience as an Administrative Assistant or as a receptionist with aspirations and skills to support senior leadership. • Proficiency in Microsoft Office Suite. • Experience in NetSuite or comparable ERP/CRM systems. • Professional attitude and appearance. • Solid written and verbal communication skills. • Ability to be resourceful and proactive when issues arise. • Excellent organizational skills. • Multitasking and time-management skills, with the ability to prioritize tasks. • Customer service attitude. • Adapt to frequently changing priorities. Capacity to embrace change at a moment’s notice, shifting priorities instantly. A “no task is too big or too small” attitude. • Ability to obtain a security clearance. Education • AA Degree or higher

Responsibilities

The Front Desk Administrative Assistant greets visitors, answers phone calls, and provides administrative support to the leadership team. This role is critical as it serves as the first point of contact for customers and involves maintaining office security and organization.