Full job description

Job Summary

Maison Doussi Real Estate is looking for an experienced and highly organized Front Desk & Administrative Coordinator with prior experience in the Dubai real estate industry.

The candidate will be responsible for front-desk operations, client communication, property listing administration, documentation, and supporting the brokerage team with day-to-day real estate transactions.

Key Responsibilities

• Welcome clients, property owners, tenants, buyers, and business partners professionally.
• Answer and manage incoming calls, WhatsApp inquiries, emails, and general correspondence.
• Coordinate appointments, meetings, property viewings, and agent schedules.
• Provide daily administrative support to management and real estate agents.
• Create, update, and manage property listings on Bayut and Dubizzle.
• Ensure listings contain accurate property details, descriptions, prices, photos, and required documentation.
• Have practical knowledge of Dubai real estate documentation and transaction procedures.
• Prepare and draft RERA Forms/Contracts A, B and F and coordinate the required documentation with agents and clients.
• Assist with preparing tenancy and sales-related documentation.
• Organize and maintain property, landlord, tenant, buyer, and seller records.
• Follow up on missing documents, signatures, approvals, and transaction requirements.
• Prepare letters, reports, agreements, quotations, and other administrative documents when required.
• Maintain accurate digital and physical filing systems.
• Handle confidential client and company information professionally.
• Maintain an organized and professional reception and office environment.

Required Experience & Skills

• Previous experience working in a Dubai real estate brokerage is required.
• Experience using Bayut and Dubizzle for property listings is required.
• Knowledge and practical experience preparing Forms/Contracts A, B and F is required.
• Familiarity with Dubai real estate and RERA/DLD procedures.
• Experience with real estate CRM or property management/listing systems is preferred.
• Strong written and spoken English.
• Excellent communication and client-service skills.
• Strong computer and Microsoft Office skills.
• Excellent attention to detail, especially when preparing contracts and property listings.
• Ability to multitask and support multiple agents and transactions simultaneously.
• Professional appearance and attitude.

Candidate Profile

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