Front Desk Administrator at Copper World Inc

Tucson, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

0.0

Posted On

24 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist, Customer Service, Microsoft Office, Google, Communication Skills, Time Management, Multi-tasking, Prioritization, Logistics Coordination, Meeting Scheduling, Facility Management, Vendor Negotiation, Spreadsheet Management, Event Organization, Bilingual English/Spanish

Industry

mining

Description

Role Title: Front Desk Administrator Reports to: Human Resources Director Direct Reports: No Job Type: Full-time, Regular Location: Tucson, AZ About Hudbay: Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru and the United States. Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations. The value Hudbay creates and the impact it has is embodied in its purpose statement: “We care about our people, our communities and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations. Mission: To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations. NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization. Roll Accountabilities: The Front Desk Administrator serves as the primary point of contact for office operations, balancing high-level hospitality with essential administrative support. This role is responsible for managing the physical office environment, coordinating logistics, and ensuring seamless communication between guests, staff, and vendors. * Greeting guests and visitors; handle badging of visitors and guests, as well as supply sign in sheets and check and distribute any delivery packages or mail received * Answer all calls for the front desk reception; check and forward any calls left at front desk reception area message phones, and keep area clean * Manage company vehicles; sign-out calendar log to include making reservations and maintain security of all vehicle keys * Cost reduction by negotiating with vendors and pricing for all goods and services * Keeping an updated spreadsheet of all secondary keys used for the office doors/cabinets to ensure they are secure and accountable when needed * Create and maintain internal/external contact lists * Serve as main contact for all printer maintenance; order supplies, schedule services as needed * Schedule FedEx, UPS, and certified deliveries * Handle and report any facility concerns, following up with property management and/or housekeeping to resolve any issues * Schedule meetings, including sending invitations, reminders, changes and updates; coordinate and prepare agendas for meetings, as needed; Set up and break down of meetings, including audio and visual as required * Prepare meeting rooms for conference calls, video conferencing and presentations * Organize luncheons on and off site * Other duties as assigned Minimum Qualifications and Education: * High School diploma or General Education Degree (GED) * Five (5) years of professional and administrative support experience including receptionist and customer service * Proficient in Microsoft office and Google * Excellent communication skills, both verbal and written Preferred Qualifications: * Bilingual English/Spanish * Ability to work well with all levels of management, including outside vendors * Time management skills and ability to multi-task and prioritize work Other Requirements: Physical – The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities may be required for this position. Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment will necessitate work near moving mechanical parts and outside weather conditions such as hot and/or dry conditions. Work will be conducted in locations where noise, fumes, dust, toxic or caustic chemicals, and vibration may exist. Employee will be expected to drive a company vehicle, rental vehicle and/or his/her own vehicle in the course of performing the job, Employee must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he/she has a current and valid driver's license. Why Hudbay? * At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another. * We pride ourselves in providing our employees with competitive total rewards that include: * Annual performance bonuses * Affordable medical, dental and vision benefits for you and your family * Company paid Life insurance, AD&D, Short- & Long-term Disability * 401(k) plan with employer contribution/match * An Employee Share Purchase Plan with contribution matching * Employee Assistance Program * Paid time off, paid sick time and holiday pay * Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done. Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.

Responsibilities

The Front Desk Administrator is responsible for managing office operations, greeting guests, and ensuring seamless communication between guests, staff, and vendors. This role includes administrative support tasks such as scheduling meetings, managing company vehicles, and handling facility concerns.