Front Desk Administrator (Part-Time) at Pivot North Architecture

Boise, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

18.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Multitasking, Microsoft Office, Communication, Dependability, Teamwork, Data Entry, Document Preparation, File Organization, Scheduling, Travel Coordination, Meeting Minutes

Industry

Architecture and Planning

Description

Pivot North Architecture is a growing architectural and interior design firm providing innovative design solutions for residential, institutional, and commercial projects. We are seeking a Part-Time Front Desk Administrator to support our team and serve as the first point of contact for clients and visitors. This role is ideal for someone who is organized, proactive, and enjoys supporting a collaborative team in a professional design environment. EDUCATION and/or EXPERIENCE Associate degree or equivalent experience preferred. 2–3+ years of administrative or project coordination experience (architecture, engineering, or construction industry a plus). Strong organizational and multitasking skills. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. Professional, dependable, and team-oriented. DUTIES AND RESPONSIBILITIES Provide front desk support including greeting visitors and answering/directing phone calls. Assist project teams with administrative tasks such as data entry, document preparation, and project file organization. Support general office operations including conference room scheduling, travel coordination, and office organization. Maintain a professional and welcoming environment for clients and team members. Help manage project documentation including submittals, RFIs, change orders, and contract documents. Record meeting minutes and assist with meeting preparation and agendas. Maintain project files and coordinate communication with clients, consultants, and vendors. Schedule: Part-time, Monday through Friday, typically 8:00 AM – 12:00 PM, with some flexibility to adjust hours as needed (approximately 20–30 hours per week). Pay: $15 – $18 per hour (DOE) Working Environment This individual will work out of our main office at 116 S. 6th Street, Boise, Idaho 83702. This position is not eligible for remote work. To Apply: Please email your resume and cover letter to connect@pivotnorthdesign.com

Responsibilities

The administrator will manage front desk duties, including greeting visitors and handling phone calls, while also supporting project teams with administrative tasks like data entry and document organization. Key duties involve maintaining office operations, scheduling, and managing project documentation such as submittals and change orders.