Front Desk Executive at JLL

Gurgaon, haryana, India -

Full Time

Start Date

Immediate

Expiry Date

11 Jul, 26

Salary

0.0

Posted On

12 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception management, Telephone etiquette, Visitor management, Meeting room scheduling, Vendor management, Administrative support, Data entry, Communication skills, Customer service, Equipment coordination, Reporting, Calendar management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. · Maintenance & Cleanliness of Reception. · Entertaining all the internal & external calls with friendly and courteous telephone answering service standards. · All internal and external calls to be answered within 3 rings. · All calls to be distributed to the appropriate persons, voicemail or department. · Message to the relevant user to be promptly passed. · Update Extension list for the site on a regular basis and at least first week of every month. · Update Vendor list for the site to be maintained on a regular basis and at least first week of every month. · To greet and attend to all walk in visitors, customers, Clients & users with a courteous and inviting attitude. · Notify host of his / her visitor’s arrival · Update visitors register daily and send report at the end of shift. · Booking of Meeting Room, Conference room & Training Room as per the requirements. · Internal and External Guest house booking. · (If applicable) AON Presentation to be display on Plasma at the Reception daily in the morning & preparing the presentation while client Visit. · Coordinating with Guest Relation, related to Guests transport, Presentation etc · Booking of Guest houses as per requirements · Updating Training room, Meeting room & Conference room Calendar daily in Soft & Hard copy both. · Updating VC Tracker. · (If applicable) Updating calendar of Executive Dining Area booking. · Maintaining No Show Report on daily basis for all the Training rooms & meeting rooms · Updating the Equipment sheet & forwarding the same to BMS & Tech on daily basis. · Coordinating with BMS for all the equipments arrangement except VC. · Coordinating with Technology Team for all the VC arrangements. · Maintaining Front Desk Report on daily basis. · Back up for the Helpdesk (In case required) Requisition: Front Office Executive Location: On-site –Gurgaon, HR Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Front Desk Executive is responsible for managing reception operations, including greeting visitors, handling internal and external calls, and maintaining site records. They also coordinate meeting room bookings, vendor lists, and equipment arrangements to ensure smooth office functionality.