Front Desk & Operations Assistant at Think Academy US

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

25.0

Posted On

10 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Customer Service, Organization, Attention to Detail, Multitasking, Administrative Support, Logistics Coordination, Classroom Support, Parent Communication, Inventory Management, Bilingual, Fast-Paced Environment, Team Support, Material Preparation, Event Assistance, Professional Attitude

Industry

Education Administration Programs

Description

Front Desk & Operations Assistant Location: Cupertino / Los Altos (Occasional support across sites) Type: Full-Time | 30–40 hrs/week (Tuesday–Sunday) Compensation: $18–$25/hour (Based on experience) Benefits: Health Insurance | 401K | Sick leave | Growth Opportunities in Education Sector Position Summary Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment. Key Responsibilities Administrative & Operational Support Assist with daily office tasks including printing, filing, material preparation, and basic data entry. Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits. Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace. Help coordinate campus resources during peak times (weekends, special programs, etc.). Front Desk & Customer Service Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude. Support check-in processes, class reminders, and general parent inquiries. Assist with student gift redemption, merchandise distribution, and prize inventory. Provide basic program information and guide families to the appropriate staff members when needed. Academic & Campus Support Help prepare printed materials, worksheets, and classroom supplies for teachers. Support tracking of attendance, class handouts, and post-class procedures. Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup). Maintain tidy and welcoming learning spaces across campus. Qualifications Strong communication and customer service skills; enjoys working with families and students. Organized, dependable, and attentive to detail. Able to multitask and stay calm in a busy environment. Experience in administrative work, retail, hospitality, or education support is a plus. Bilingual (English + Mandarin) preferred but not required. Able to work weekends and evenings based on program schedules. What We Offer A supportive team environment with clear workflows and training. Opportunities to grow into academic operations, customer support, or campus coordination roles. Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.

Responsibilities

The Front Desk & Operations Assistant will support daily administrative tasks, front desk services, and basic classroom operations to ensure smooth campus functioning. Responsibilities include assisting with check-ins, material preparation, and parent communication.