Front Desk Receptionist/Administrative Assistant at Stantec

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

0.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

MS Word, PowerPoint, Excel, Outlook, Office Administration, Reception, Multi-tasking, Written Communication, Verbal Communication, Problem Solving, Scheduling, Document Review, Event Coordination, Clerical Duties, Customer Service, Security Coordination

Industry

Industrial Machinery Manufacturing

Description

Your Opportunity We have an exciting opportunity for you to be a part of our operations team as a Front Desk/Reception/Administrative support in a busy architectural/engineering office located in center city Philadelphia, Pennsylvania. This is a full-time in-office role, Monday through Friday, with business hours defined as 8:00 a.m. to 5:00 p.m. Your Key Responsibilities * Reports to Office Manager – works with the Shared Services Business Center to support the Philadelphia office which contains multiple business lines under the oversight of the Office Leader. * Be present sitting at the Reception Desk during office hours. Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other people. * Answer Incoming calls and redirect each call appropriately. * Identify and redirect voice mails received through Stantec’s Main/General phone number. * Managing administration of office security system and coordinating visitor registration with building security. * Greet Visitors and notify appropriate staff of their arrival. * Instruct Visitors of Stantec’s Sign-in/out process. * Copying and E-filing of daily sign-in/out sheets in compliance with Stantec ‘s Emergency Response Plan and Safety requirements. * Meeting scheduling assistance, workstation reservation support and selection issue resolution. * Handling coordination of incoming and outgoing mail, packages, couriers and deliveries. * Basic office clerical duties include typing, printing and scanning. * Provide administrative assistance to Stantec Management and Staff within the Philadelphia Office. * Review documents, reports, and correspondence for format, content, grammar, and spelling – making edits when necessary. * Overseeing the upkeep of the general office environment, including the dishwasher and general pantry tidiness. * Coordinate logistics (e.g. food/beverage, catering, room setup/teardown, etc.) of senior leadership team and any programs including meetings, seminars, workshops, special projects, conferences, and events in which they may attend. * Maintain all front visitor conference rooms ensuring they are organized and clean after each meeting. * Assist, as needed, all Lunch and Learns scheduled for the Philadelphia Office. * Supports a positive and engaging office culture through participation in organization of social events, support of employee resource groups, and community building activities. At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Responsibilities

Manage the front desk reception, including greeting visitors, handling calls, and coordinating office security and mail. Provide administrative support to management and staff, including document editing, meeting scheduling, and office environment upkeep.