Front Desk Receptionist / Administrative Assistant at United Needs & Abilities Inc

Salisbury, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

20.0

Posted On

05 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Customer Service, Office Management, Communication Skills, Organizational Skills, Multitasking, Time Management, Front Office Operations, Calendar Management, Travel Coordination, Clerical Support, Resourcefulness

Industry

Hospitals and Health Care

Description

Description Front Desk Receptionist / Administrative Assistant The Receptionist will manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus Requirements Minimum Qualifications High School diploma At least two years of customer service experience One year of front desk experience Excellent verbal communication skills

Responsibilities

The receptionist manages the front desk by greeting guests, handling phone calls, and coordinating office correspondence. They also provide administrative support, including scheduling meetings, arranging travel, and maintaining office supplies.