POSITION OVERVIEW:

We are seeking a proactive and service-oriented Office Services Coordinator to join our team in a dynamic front desk role. This position supports a small, low-traffic office and plays a key role in ensuring smooth day-to-day office operations. The ideal candidate will be comfortable multitasking, moving around throughout the day, and providing both administrative and facilities-related support.

MUST-HAVE QUALIFICATIONS:

• Strong administrative and organizational skills
• Previous experience in an administrative or customer service role
• Ability to manage multiple tasks and work independently
• Professional demeanor with strong communication skills
• Comfortable being physically active throughout the day
• Open to candidates with hotel front desk or service background

PREFERRED QUALIFICATIONS:

• Experience working with property management or facilities teams
• Hands-on experience with processing expense reports
• Basic proficiency in PowerPoint
• Bachelor’s degree preferred
• Open to recent graduates with the right attitude and motivation to grow

• Greet and assist visitors; manage front desk responsibilities
• Answer and direct incoming calls professionally
• Refill and maintain office coffee machines and kitchen supplies
• Order office supplies and snacks, ensuring inventory is stocked
• Prepare and submit general office invoices and employee expense reports
• Coordinate with property management on facilities, parking, and access badges
• Provide occasional support to remote brokers and staff
• Walk the office regularly to ensure operational needs are met
• Assist with ad-hoc administrative duties as needed