A Private Equity Real Estate Investment Firm focused on;
Mortgage Banking, Real Estate Equity & Special Situation Investments
Celebrated 30 years in 2018
Title: Receptionist / Office Assistant Location: Toronto, ON
Reports to: Human Resources Coordinator / Job Type: Permanent, full-time
Office Manager

WHO WE ARE

An entrepreneurial organization with a long track record and a bright talent pool, the Firm Capital
Organization is a real estate private equity firm focused on the areas of mortgage banking, real
estate investments and special situation investments. Please visit our website at
www.firmcapital.com for further information.

POSITION

Within the Firm Capital Organization, Firm Capital Property Management Corp. is the property
manager for a portfolio of multi-residential and commercial properties comprised of retail,
industrial, and office across Canada. Firm Capital Property Management Corp. is looking for a
Front Desk Receptionist.

• Provide administrative support to entire office, including: scheduling and setting up of
  meetings, processing incoming and outgoing mail and courier pickups and deliveries,
  assisting with correspondence, making copies, scanning documents, maintaining office
  supplies, and troubleshooting with printers and copiers. Distribute mail in-office when

needed.

• Answer phones, including: screening calls, handling routine items, and taking/relaying

messages.

• Greet and direct visitors, as well as respond to in-person inquiries from clients and other

parties. As the first point of contact, present a positive and professional image of the

organization to all visitors.

• Maintain office security by following safety procedures and controlling access via the

reception desk.

• Maintain an organized and presentable reception area.
• Manage the reception kitchenette and prepare coffee & tea when required.
• Maintain office and emergency phone lists.
• Type forms, letters, emails, reports, and memos as necessary.
• Adhere to company and industry standards and policies, and seek assistance and advice

from management when needed.

• Perform other duties as assigned.