Front of House Administrator at Irish Hospice Foundation

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

33551.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front of House Administration, Answering Calls, Email Reply, Mail Management, Visitor Greeting, Document Management, Office Supplies Coordination, Courier Liaison, E-commerce Sales, Website Administration, Cash Handling, Internal Communications, Tracker Spreadsheet Maintenance, Meeting Room Preparation, Stock Control, Health and Safety Compliance

Industry

Hospitals and Health Care

Description

Who We Are Irish Hospice Foundation (IHF) is a national charity that addresses dying, death and bereavement in Ireland. Our vision is an Ireland where people facing end of life or bereavement, and those who care for them, are provided with the care and support that they need. Through advocacy and education, and the provision of services such as Nurses for Night Care and the Bereavement Support Line and our national programmes such as Hospice Friendly Hospitals, Dying Well at Home and Caru – Supporting Care & Compassion at End of Life in Nursing Homes, Adult Bereavement Programme and Irish Childhood Bereavement Network, IHF works to ensure that every person in Ireland can die and grieve well, whatever their age and wherever the place. About the Role: Job Purpose: To support front of house including shop assistance as well as supporting the Office Manager and staff with general administrative tasks Salary: €28,518 - €33,551 depending on experience Contract Type: Permanent Contract (37 hours a week) Job Location: Our offices are based on Nassau St., Dublin 2. Although we have a hybrid work model in place, Front of House requires full office attendance. Reporting to: Office Manager Responsibilities: • Front of house administration, including answering calls (main reception/phone line), replying to emails, mail/shipping management, organisation of reception and visitor greeting • Help manage documents (employee documentation, printing equipment etc.) • Maintain office standards by controlling, tracking, ordering, restocking, and coordinating office supplies & equipment including organizing stock. • Liaise with couriers & delivery companies maintaining track of all items sent & received • Sale of items from IHF shop through phone & in-person using website & WooCommerce system. Handling materials, parcels & dispatching/tracking orders. • Administrate website activities/membership lists/payments/receipts/cash handling • Participate in internal communications • Creating, maintaining and updating tracker spreadsheets • Preparation of meeting rooms as required & ordering catering if needed • Controlling stock, tracking & dispatching orders of promotional materials liaising with all internal departments & customers. Handling boxes & organizing materials (i.e. leaflets, brochures, etc) • Assist in attendance, records and fire alarm testing co-ordination • Assist in access control management • Assist with the implementation and compliance of Health & Safety and security measures e.g. first aider, fire warden duties etc. • Assist Director of Finance and Operations when needed with lodgements & recording cheques • Assist Office Manager with office organisation & keeping cleaning standards (ie. Organising cleaning storage, stationary storage, mail room, kitchen & load/unload dishwasher etc) • Research suppliers & request quotes • Provide additional support to maintain smooth office operations in the Office Manager’s absence e.g. liaising with contractors, cleaners and building management etc. • Identify opportunities for improving productivity and efficiency • Any other tasks as may be assigned by the manager or designated person Qualifications and Experience IHF is open to applications from candidates who have experience in most but not all of the following areas. The successful candidate will be supported through their induction to increase their knowledge and ability to deliver on the responsibilities outlined here. Further training and ongoing support will be available. Essential: • 2 + years relevant job experience • Excellent written and spoken command of English language • High level of IT literacy with strong Microsoft Office skills specially excel & word • Good communication skills & kindness to liaise with bereaved customers • Highly organised & detail oriented • Team spirit with the ability to work independently using own initiative • A high level of energy and commitment • Proactive & resourceful • Ability to work under pressure and meet a range of deadlines Desirable: • Manual Handling certification, beneficial The above Job Specification is not intended to be a comprehensive list of all duties involved, and, consequently, the post holder may be required to perform other duties as appropriate to the post that may be assigned to them from time to time and to contribute to the development of the post while in office. Benefits Include: Pension: As a member you will be required to make a pension contribution of 5% on your gross annual salary. IHF will contribute 10% on your behalf to a company contributory pension scheme. Death in Service: 4 times annual salary Income Protection: 75% of salary and cover pension contributions Annual Leave: 23 days per year (increased with service) Additional Leave Days: Closure of the office on Good Friday, half day Christmas Eve and time between Christmas and New Year Maternity Leave: 26 weeks fully paid maternity leave (less social welfare benefits) Adoptive Leave: 24 weeks fully paid adoptive leave (less social welfare benefits) Paternity Leave: 2 weeks fully paid paternity leave (less social welfare benefits) Sabbatical Leave: Opportunity to take Sabbatical leave after 5 years of service Opportunities for training and workplace development Access to our Employee Assistance Programme Travel (bike-to-work schemes/tax saver commuter tickets) Closing date for applications is 1st April 2026 Applicants should submit a CV (max. 2 pages), detailing relevant experience, along with a covering letter outlining the reasons they believe they are suitable for this role.

Responsibilities

The primary purpose is to support front of house operations, including managing the main reception, answering calls, handling mail, and assisting with shop sales via phone and in-person using the WooCommerce system. Additionally, the role involves general administrative support for the Office Manager and staff, such as maintaining office standards, ordering supplies, and managing documentation.