Front Office Administrator at Adobe Care And Wellness LLC

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

25.0

Posted On

23 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Organizational Skills, Multitasking, Problem Solving, Confidentiality, Written Communication, Verbal Communication, Analytical Skills, Customer Service, Office Management, Data Entry, Clerical Work, Interpersonal Skills

Industry

Hospitals and Health Care

Description

ABOUT ADOBE Adobe Population Health (APH) is a women-owned health solutions company founded in 2018 with a mission of positively impacting the lives we touch. Headquartered in Phoenix, AZ, with satellite locations across multiple states, APH fosters a culture rooted in inclusivity, human kindness, and high-quality care. Recognized by Inc. 5000 as one of America’s Fastest-Growing Private Companies and honored five consecutive years as a “Best Place to Work” by the Phoenix Business Journal, APH continues to expand its reach and impact. APH partners with health plans, providers, hospitals, and families to deliver tailored programs including case management, in-home and in-clinic wellness assessments, preventative care, transitional care, and social services. As one of the nation’s few fully integrated healthcare organizations, APH delivers comprehensive, coordinated medical and social support through a wide range of specialized service lines. With continued growth on the horizon, APH is seeking mission-driven individuals who are passionate about improving health outcomes and supporting those in need. POSITION PURPOSE As the Front Office Staff at our corporate office, you will be supporting the Team to contribute to the success of the program and create and support stable relationships between members and staff. In the role of Front Office Staff, you will be your region’s primary point of contact and responsible for all related duties, including clerical work, phone calls, and office management. This position reports to our Phoenix office, conveniently located off the 51 freeway (16th St and Glendale Ave) Monday-Friday, 8a-5p. DUTIES & RESPONSIBILITIES * Works collaboratively within a team setting to provide positive patient outcomes. * Contributes to team effort by accomplishing related results as needed. * Creates memos, correspondence, reports, and other documents when necessary. * Demonstrate a positive and professional attitude in providing customer service and quality care. * Making outbound calls to members. * Accurately enters and retrieves members’ data into the appropriate system. * Maintains the inventory of office and program supplies. * Completes general office duties. * Support field staff when applicable. * Receives packages. * Sorts, stores, and organizes materials. * Acts as support staff for backup coverage. * Supports field staff when applicable. * Additional duties as assigned. SKILLS & QUALIFICATIONS * Proficiency in Microsoft Office applications including Microsoft Word and Outlook, with exceptional knowledge of Excel and PowerPoint. * Strong organizational skills with the ability to multitask. * Identify and resolve problems in efficient and effective ways. * Ability to manage sensitive information in a confidential manner. * Excellent written and verbal communication skills. * Diligence and accuracy. * Problem-solving and analytical skills. * Adapts to changing business needs, conditions, and work responsibilities. EDUCATION, LICENSES, & CERTIFICATIONS * High School Diploma or equivalent required. * Associate degree or other college experience preferred. BENEFITS & TOTAL REWARDS * Paid Orientation and Training * Insurance – Medical, Dental, Vision, and Life * 401k Plan – 3% match * Employee Assistance Program * Tuition Reimbursement * Continued Education Support * Mileage Reimbursement (if applicable) * Referral Bonuses * Paid Holidays (9 days) * Paid Time Off (15 days) * Paid Volunteer Hours CHARACTER & COMPETENCIES * Courage – To have the courage to the right thing at the right time. * Ownership – To take ownership of every issue you touch. * Respect – To respect yourself, co-workers, and for those whom you care. * Excellence – To be excellent in all that you do. * Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. * Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values. * Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. * Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. * Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. * Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. * Problem-Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. * Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. * Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. PHYSICAL DEMANDS * Occasionally required to stand. * Occasionally required to walk. * Continually required to sit. * Occasionally required to climb, balance, bend, stoop, kneel or crawl. * Continually required to talk or hear. * While performing the duties of this job, the noise level in the work environment is usually moderate. * May occasionally lift and /or move more than 30 pounds. * Must be able to physically perform the essential duties of the position which include lifting 30 lbs., transporting materials, stooping, kneeling, crouching, reaching, use of hands, balancing, walking, standing, talking, hearing, and typing. EQUAL EMPLOYMENT OPPORTUNITY APH is an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Responsibilities

The Front Office Administrator serves as the primary point of contact for the region, handling clerical work, phone calls, and office management. Key duties include managing member data, maintaining office supplies, and supporting field staff to ensure positive patient outcomes.