Full job description

Job Summary

We are looking for a professional, organized, and friendly Front Office Administrator to manage reception and day-to-day administrative activities. The role involves welcoming visitors, handling calls and correspondence, maintaining records, coordinating office requirements, and providing administrative support to the team.

Key Responsibilities

• Welcome and assist visitors, clients, and employees in a professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage the reception area and ensure it is maintained in a neat and professional condition.
• Handle incoming and outgoing correspondence, courier services, and mail.
• Schedule meetings, appointments, and conference rooms.
• Maintain office files, records, documents, and databases.
• Prepare letters, reports, spreadsheets, presentations, and other administrative documents.
• Coordinate office supplies, stationery, and general office requirements.
• Liaise with vendors, service providers, and building management when required.
• Support HR, Finance, and other departments with routine administrative tasks.
• Maintain visitor logs and assist with access/security procedures.
• Arrange travel, accommodation, and other bookings when required.
• Monitor office equipment and report maintenance issues.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned by management.

Requirements

• Bachelor’s degree or diploma in Business Administration, Office Administration, or a related field.
• 2–4 years of experience in front office, reception, or administrative roles.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Professional appearance and customer-service orientation.
• Ability to multitask and work effectively under pressure.
• Good attention to detail and problem-solving ability.
• Fluency in English; additional languages are an advantage.

Key Skills

• Front desk management
• Administrative support
• Customer service
• Telephone and email handling
• Document control
• Scheduling and coordination
• Microsoft Office
• Communication and interpersonal skills
• Time management
• Organization and attention to detail

Pay: AED2,000.00 - AED3,000.00 per month

Work Location: In person