Front Office Assistant (Part Time) 26-27 School Year at Aurora Central Catholic High School

Aurora, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Support, Visitor Management, Telephone Handling, Organization, Mail Processing, Shipping, Fax Management, Medication Administration, Filing, Record Keeping, Office Equipment Maintenance, Student Records, Confidentiality, Self-starter, Multi-tasking

Industry

Description

Description Front Office Assistant Hours: School days: 11:00am-4:00pm Front Desk & Visitor Support Greet and welcome all students, parents, and visitors in a professional and friendly manner. Answer and direct incoming telephone calls to the appropriate staff or department. Maintain a clean, organized, and welcoming front counter and reception area. Assist students with questions, passes, and general front-office needs. Monitor building entry and ensure only approved individuals are allowed entry into the school. Check in visitors and late students through our School Check-in system. Mail, Shipping & Communication Prepare outgoing mail, including USPS, UPS, FedEx, and DHL shipments. Manage large mailings, including graduation materials and mass programs, by coordinating copying, folding, envelope preparation, and postage applications. Maintain the postage meter by adding postage, labels, and ink as needed. Distribute incoming mail to staff mailboxes. Manage the fax machine, including distributing incoming faxes and replenishing paper and ink. Student Health & Support Administer medications to students in accordance with school procedures. Assist the Registrar with filing sick notes, health records, and related documentation weekly. Maintain the kitchenette and student “sick bed” areas, ensuring they remain clean, organized, and sanitary. Office Equipment & Supplies Produce and restock interoffice forms such as passes and admit slips. Student Records & Administrative Support Issue student parking stickers. Assist the Registrar with updating student records, transcripts, and new student files. Provide back-up support for the Registrar as needed. Clean out and organize student files at the end of each academic year. Benefits: https://www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf?1732140853 Requirements Requirements Associate's Degree or Higher Ability to Maintain Confidentiality Bilingual preferred but not required Self-starter Organized Multi-tasker

Responsibilities

This role involves managing front office operations, including greeting visitors, handling communications, and ensuring building security. Key duties also include assisting with student health administration and supporting the Registrar with records and administrative tasks.