Front Office Associate at InMindOut Emotional Wellness Center LLC

New Braunfels, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Experience, Scheduling, Administrative Duties, Communication, Problem Solving, Attention to Detail, Billing Support, HIPAA Compliance, Microsoft Office, MD EMR Software, Insurance Verification, Client Intake, Professionalism, Office Management, Bilingual Skills, Team Coordination

Industry

Mental Health Care

Description

Description Responsible for ensuring an excellent client experience by performing a variety of administrative duties that support the client, clinical, billing, and management team. Requirements Requirements: Ensure excellent client experience through consistent execution of business processes. Open and close practice facilities Check-in and out in-person clients Collect copays for in-person and virtual clients Schedule client appointments Updating and maintaining client information in PM software Log non-client visitors and report to management Answer phones with professionalism and courtesy Welcome visitors and clients to the practice Process clinician requests Be knowledgeable of the clinician’s schedule preferences and restrictions Be knowledgeable of client needs and potential scheduling opportunities Process requests for medical records, subpoenas, letters, and any other requested materials following HIPAA standards approved by the supervisor Send faxes to clients or care team when appropriate Receive and process incoming faxes Contact, survey, and track clients who have discontinued services Coordinating with the billing department? Receive client complaints, resolve them, or direct to the supervisor Create charts for new clients Process all new client intakes with strong attention to detail Provide client transfers for exiting therapists Track referrals & provide list to management Respond to client inquiry emails as they occur Monitors and maintains office supplies lists Maintain and update office appearance to meet standards as determined by management Maintain a clean and professional workspace Perform secondary tasks including but not limited to insurance verification, client form verification, administration of additional client programs, billing support, etc. Other duties and projects assigned by management. Minimum Requirements: Candidates should have a minimum of 1-year experience in a similar role and must possess significant knowledge and abilities to successfully perform the responsibilities listed. Bilingual and relevant education and/or training will be considered a plus. Preferred Requirements: Advanced MD EMR software Proficient with Microsoft Office and Teams IMO is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Responsibilities

The Front Office Associate is responsible for ensuring an excellent client experience through various administrative duties. This includes managing client check-ins, scheduling appointments, and maintaining client information in the practice management software.