FIRM OVERVIEW

DuMoulin Black is a business law firm practicing in the areas of securities and corporate and commercial law. We love what we do, and we are passionate about providing the best client service and legal advice. We perform to the highest standards. We have an inclusive and friendly culture, and we support the career goals of all of our team members. We are early adopters of new technology. Positivity, energy, and flexibility are key qualities in our team members.
We are looking for an individual to help support our Director of Operations and Marketing by running the Firm’s reception desk; handling mail, administrative support to lawyers, ordering food and beverages, restocking supplies, running errands, coordinating service requests, managing boardroom calendars, maintaining lawyers professional development credits, and more.
Our ideal candidate will have a positive attitude, be friendly, have a strong work ethic, be self-motivated, and provide our firm and clients with the best possible customer service. This position will be in an in-office role.

QUALIFICATIONS

• 1+ years of relevant experience in office coordination and/or customer service
• Proficiency in full MS Office suite
• Agility & flexible availability to problem solve or support changing priorities
• Strong time management & organizational skills
• Detail oriented, clear communicator
• Exceptional interpersonal & relationship management skills at all levels within an organization

This role will involve a diverse range of responsibilities. Examples include:

• Full time reception coverage; office opening, mid-day, closing duties
• Answering phone calls
• Directing email inquiries
• Mail; Opening, scanning, delivering
• Coordinating lunches (in office or at restaurants)
• Coordinating orders for office supplies
• Errands (picking up office supplies, groceries)
• Coordinating our off-site file management storage
• Coordinating building service requests
• Keeping the kitchen clean and organized
• Providing administrative support to our paralegal team; mail outs, filing documents on our digital filing system
• Preparing the boardrooms for Annual General Meetings, client meetings, and other important meetings
• Calendar management: vacation, meetings, and hoteling
• Special Projects and Events; supporting the Director of Operations and Marketing as neede