Front Office Coordinator at Pivot Physical Therapy

Zebulon, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

23.5

Posted On

24 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service Skills, MS Office, Outlook, Excel, Healthcare Insurance Knowledge, Payment Management, Communication Skills, Scheduling, Issue Resolution, Data Gathering, Insurance Verification, Clerical Support, Patient Onboarding, Team Coordination, Administrative Procedures, Compassionate Service, Organizational Skills

Industry

Wellness and Fitness Services

Description

Position Overview About Us: At Athletico, we believe in the power of support – because a little help can lead to extraordinary achievements. Physical therapy isn’t just about recovery; it’s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own. Our mission is simple yet powerful: Extraordinary people improving lives. Position Summary: Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy journey at Athletico. Benefits offered with this full-time position: Medical, dental and vision (eligibility begins day one of employment) Bi-annual pay increase opportunity HSA, Healthcare FSA, Dependent Care FSA Progyny Fertility Benefit Critical Illness, Accident, & Hospital Indemnity Insurance Company Paid Basic Life / AD&D Supplemental Life Insurance (Employee, Spouse, Child) Company Paid Short-Term & Long-Term Disability Long-Term Disability Buy-Up Option Company Paid Maternity & Parental Leave Adoption & Surrogacy Expense Reimbursement KinderCare Discount Legal & Credit Monitoring 15 days of PTO (accruing starts immediately upon hire) 6 Major Holidays off plus 2 floating holidays yearly Bereavement Time Off & Resources Commuter: Pre-Tax Transit & Parking Retirement 401(k) (for 21+) w/ Per-Pay Company Match SoFi Financial Wellness Tools & Loan Resources HUSK Fitness Resources & Gym Discounts Physical Therapy Benefits Home, Auto, and Pet Insurance Employee Assistance Program (EAP) Employee Discount Program Learn more by checking out our 2026 Athletico's Benefits Summary. Essential Duties and Responsibilities: The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization. Provide professional, friendly and compassionate service to all patients and physical therapy staff in all interactions including issue resolution, scheduling, new patient onboarding, insurance verification, and billing. Manage clinic scheduling ensuring to match patient with the best clinician for their needs / injury as well as optimum patient flow. Provide new patient onboarding including facility tour, data gathering, and physical therapy staff introductions. Obtain verification of patient medical insurance information and manage patient insurance requirements and inform patients of insurance benefits and options for payments on account. On behalf of physical therapists, coordinates the communication of patient progress to physicians, nurse case managers, adjusters and attorneys. Assist with management of patient expectations based on clinical findings including frequency and duration of treatment, progression toward functional goals, and discharge planning. Serve as a contact for physical therapy post-care needs. Organizes cultural moments (e.g., patient’s physical therapy goal celebrations) in concert with the clinical team to make sure all patients are recognized and appreciated. Execute and reinforce administrative and patient experience Standard Operating Procedures (SOPs) and best practices within the clinic. Provide general office, receptionist, and clerical support to assigned location. Qualifications: Education: High School Diploma or GED Knowledge and Technical Skills: Excellent customer service skills Proficient with the use of MS Office, Outlook and Excel Knowledge of healthcare insurance benefits and coverage preferred Experience with requesting and managing customer payments preferred Language Skills: Ability to read, write and speak English proficiently Physical Demands: Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding. Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus Work Environment: Consistent with a standard office environment, noise level is low with little to no extraordinary environmental factors. Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time. Minimum Salary/Wage USD$ 15.00 Hr. Maximum Salary/Wage USD$ 23.50 Hr.

Responsibilities

The Front Office Coordinator is responsible for managing the patient experience from the first impression to the last, ensuring excellent customer service throughout their physical therapy journey. This includes scheduling, onboarding new patients, verifying insurance, and coordinating communication between patients and therapists.