Front-Office & Guest Experience Coordinator (m/f/x) at Circus Group

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front-Office Management, Guest Relations, Office Operations, Showroom Management, Vendor Coordination, Multitasking, Professional Communication, MS Office, Google Workspace, German Fluency, English Fluency, Project Management, Event Coordination, Hospitality

Industry

Robotics Engineering

Description

Our Mission At Circus, headquartered in Munich, we are pioneering global developments in on-demand autonomous food production. Everything from creation to production and operation – enabled by seamlessly integrated cutting-edge robotics and transformative AI technology. Our foundation rests in the extensive developments of groundbreaking robotics driven by artificial intelligence, previously the missing link in achieving true autonomous food automation. This is the moment for a new status quo: Just as autonomous driving will disrupt how we build cities, organize our days, and live our lives, so will we shift our whole reality around food. Our Team is backing a paradigm shift in one of humanity's most important sectors with the sharpest minds in Robotics, AI, Engineering and Culinary, collaborating closely with industry-leading partners to revolutionize every aspect of the food service experience. Join us as we forge ahead, crafting a future where the art of cooking and the science of technology converge to create a world that thinks differently about food than it has for thousands of years—a world where food means something new. About the Role Circus's Munich HQ is where our teams builds the future of autonomous food production and where partners, investors, and customers come to see it for themselves. This role owns that experience. As our Front-Office & Guest Relations associate, you're the operational anchor of the office and showroom: the person visitors meet first, the one who keeps coordination running smoothly, and a key enabler for demos that turn heads and close conversations. This is a part-time on-site role with direct impact across Office Operations, Showroom Management, and stakeholder-facing coordination. Your Daily Business Welcome and manage all visitors and guests — from coordinating access to ensuring a professional, warm first impression every time Own mail, package, and invoice processing, including matching and routing incoming documents Manage meeting room coordination and office scheduling across the Munich HQ Support Office Management and Operations — vendor coordination, service providers, facilities, and day-to-day office flow Handle inbound phone and communication management with clarity and professionalism Coordinate showroom readiness and manage logistics for demos and product showcases Take on project management and ad hoc tasks alongside steady operational responsibilities Base Qualifications 2+ years of experience in a front-office, office management, reception, or guest relations role Fluent in German and English (C1 minimum in both, written and spoken) Confident with MS Office and/or Google Workspace Tech-savvy enough to support demo and showroom coordination in a robotics environment Strong communicator – composed, professional, and service-minded in every interaction Highly organised with the ability to multitask and work independently Preferred Qualifications Additional languages Experience in a startup, tech, or showroom environment Background in events, hospitality, or customer experience Our Offer Personal Development: personal budget for training, in-house trainings, and growth opportunities in a fast-paced environment. Impact: Be part of a team that's redefining how the world produces and experiences food - from our HQ where it all comes together. Mobility: monthly budget for mobility or other expenses, and a subsidized Mobility Subscription for E-Bike/E-Moped. Well-Being: Discounted Urban Sports Club membership and Wellhub for a variety of well-being offerings. ...

Responsibilities

Act as the operational anchor for the Munich HQ, managing guest experiences, office scheduling, and administrative tasks. Coordinate showroom readiness and logistics for product demonstrations to support stakeholders and investors.