About the job

Job PurposeResponsible for managing the front office and providing secretarial and administrative support to the Senior Leadership Team. The role will ensure a professional reception, smooth daily office administration, effective coordination of meetings and appointments, and timely handling of correspondence and other administrative requirements.

Key ResponsibilitiesFront OfficeWelcome and assist visitors, clients and business partners professionally.
Manage incoming calls, emails and general enquiries.
Coordinate visitor appointments and meeting room bookings.
Receive and distribute correspondence and courier deliveries.
Maintain a professional and organized reception area.

Senior Leadership Team SupportManage calendars, appointments and meetings for senior management.
Arrange meetings, prepare agendas, documents and presentations as required.
Coordinate travel arrangements, accommodation and transportation when required.
Prepare and manage confidential correspondence and documents.
Provide general administrative and coordination support to the Senior Leadership Team.

Office ManagementManage day-to-day office administration and facilities.
Monitor office supplies, stationery and pantry requirements.
Coordinate office maintenance, repairs and service providers.
Liaise with building management, suppliers and other external parties.
Maintain office records, documents and administrative files.
Support company meetings, events and other office activities.
Ensure the office remains organized, professional and well maintained.

RequirementsDiploma or equivalent qualification in any discipline.
Minimum 3–5 years of experience in administration, executive secretarial, front office or office management roles.
Good communication and interpersonal skills.
Strong organizational and time-management skills.
Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
Professional, discreet and able to handle confidential information.
Ability to manage multiple tasks and work with senior management.

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Responsibilities

About the job

Key ResponsibilitiesFront OfficeWelcome and assist visitors, clients and business partners professionally.
Manage incoming calls, emails and general enquiries.
Coordinate visitor appointments and meeting room bookings.
Receive and distribute correspondence and courier deliveries.
Maintain a professional and organized reception area.

Senior Leadership Team SupportManage calendars, appointments and meetings for senior management.
Arrange meetings, prepare agendas, documents and presentations as required.
Coordinate travel arrangements, accommodation and transportation when required.
Prepare and manage confidential correspondence and documents.
Provide general administrative and coordination support to the Senior Leadership Team.

Office ManagementManage day-to-day office administration and facilities.
Monitor office supplies, stationery and pantry requirements.
Coordinate office maintenance, repairs and service providers.
Liaise with building management, suppliers and other external parties.
Maintain office records, documents and administrative files.
Support company meetings, events and other office activities.
Ensure the office remains organized, professional and well maintained.

RequirementsDiploma or equivalent qualification in any discipline.
Minimum 3–5 years of experience in administration, executive secretarial, front office or office management roles.
Good communication and interpersonal skills.
Strong organizational and time-management skills.
Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
Professional, discreet and able to handle confidential information.
Ability to manage multiple tasks and work with senior management.