Front Office Operations and Executive Assistant at InfyStrat

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Office Management, Administration, Executive Support, Communication Skills, MS Office Proficiency, Organizational Skills, Multitasking, Positive Attitude, Professional Grooming, People-Handling Skills, Confidentiality, Event Planning, Vendor Coordination, HR Support, Facility Management, Report Preparation

Industry

technology;Information and Media

Description

About the Role We are looking for a dynamic, well-organized, and proactive professional to manage our front office operations, day-to-day administration, and executive support for the leadership team. This is a key role that helps ensure smooth workplace operations and a great visitor/employee experience. Key Responsibilities Front Office & Reception Manage front desk operations, greet visitors, and ensure a professional and welcoming environment. Handle incoming calls, emails, courier services, and visitor logs. Coordinate meeting room bookings and ensure readiness for internal/ external meetings. Office Administration Oversee office supplies, stationery, pantry items, and vendor coordination. Support HR/Admin in onboarding activities (ID cards, desk setup, welcome kits). Manage facility-related tasks: housekeeping coordination, office maintenance, and basic IT coordination. Assist with event planning: town halls, celebrations, client visits, and internal team activities. Executive Assistant (EA) Responsibilities Provide executive-level support to the Founders/Leadership team. Manage calendars, schedule meetings, and coordinate travel and accommodations. Prepare reports, presentation materials, and meeting documentation as needed. Maintain confidentiality and handle sensitive information with discretion. General Coordination Bridge communication between teams and leadership. Follow up on action items assigned by leadership and ensure timely completion. Assist with procurement documentation, invoices, and basic administration tasks. 1–4 years of experience in Front Office, Admin, or Executive Assistant roles (startup experience is a plus). Excellent communication skills (spoken and written). Proficiency in MS Office tools (Outlook, Excel, PowerPoint). Strong organizational skills and ability to multitask in a fast-paced environment. Positive attitude, professional grooming, and strong people-handling skills. Ability to maintain confidentiality and handle high-trust tasks.

Responsibilities

The role involves managing front desk operations and providing executive-level support to the leadership team. It also includes overseeing office administration and facilitating communication between teams.