JOB OVERVIEW

We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing clerical and administrative support. This position requires strong communication skills, attention to detail, and the ability understand construction processes efficiently. The Office Secretary will be responsible for maintaining office organization, managing schedules, and serving as the first point of contact for visitors.

QUALIFICATIONS

• Proficiency in clerical and administrative functions is essential.
• Strong computer skills with familiarity in office software applications such as Microsoft excel.
• Excellent phone etiquette and interpersonal skills to effectively communicate with clients and team members.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Attention to detail with strong organizational skills to maintain an orderly office setting.
  This position requires a strong understanding of construction processes such as purchase orders, submittals, and document preparation. Lastly, as a rapidly growing company we are committed to having a stronger social media presence. Therefore, we are looking to hire an individual that understands a being able to use social media as a marketing platform.
  If you are a proactive individual who thrives in an office environment and is eager to contribute to our team’s success, we encourage you to apply for this exciting opportunity as a Construction Office Secretary.
  Job Type: Full-time
  Pay: $15.00 - $25.00 per hour
  Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In perso

• Manage front desk operations, including greeting visitors and answering phone calls with professionalism and courtesy.
• Compose letters and memoranda from verbal direction, dictation, or from knowledge of department policy or procedure.
• Must have knowledge of the permits/inspections process. Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel. Access to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
• Assist with calendar management by scheduling appointments and coordinating meetings for staff members. Additionally, coordinating between subcontractors, general contractors and owners to ensure a smooth build process.
• Handle correspondence, including emails and memos, ensuring timely responses and follow-ups.
• Support office management tasks to maintain a productive work environment.
• Utilize computerized systems for record keeping and data management efficiently.
• Provide administrative support as needed to various departments within the organization.