Front Receptionist at Data Center Inc

Hutchinson, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Telephone Communication, Clerical Support, Interpersonal Skills, Time Management, Organization Skills, Typing Skills, Microsoft Excel, Microsoft Word, Proofreading, Customer Service, Office Equipment, Spreadsheet Applications, Business Letter Composition, Greeting Guests, Vendor Management, UPS Shipping

Industry

Software Development

Description

Description The Front Receptionist is responsible for answering the main telephone switchboard, greeting vendors, and other outside guests. RESPONSIBILITIES Call Reception Answers all incoming 6800 line calls to the main telephone switchboard. Answers all hot card calls and routes appropriately. Directs and transfers callers to the appropriate person and/or takes messages as needed. Provides information to external and internal persons and directs to appropriate person for their needs. Greeting & Assisting Patrons Greets vendors; assigns a Vendor badge when they sign in. Vendors can get to any floor of DCI with their badge. Also sends an email notification when vendors are in the Corporate building. Greets guests/visitors, have them sign in, assigns a Visitor badge, and contacts the person they are visiting. They must be escorted to the area of DCI. Maintains and provides Application for Employment forms to applicants. Clerical Assists employees in preparing, shipping and tracking UPS packages as needed. Responsible for sending memorials for DCI employees or other people as requested by DCI Management. Updates anniversary boards in the Corporate & Operations building on a quarterly basis. Sends out electronic bulletin board items. Laminates luggage tags, insurance cards and full page documents as needed. Provides clerical support to the Human Resource department as needed. Schedules the DCI vehicles in the correct calendar and sends confirmation to the person requesting the vehicle Other Ensures that personal work area, desk, and front reception area are maintained in a neat and organized manner. Performs other related duties as assigned. Requirements EDUCATION REQUIREMENTS High School Diploma. At least one year work experience in an office environment in a receptionist capacity or equivalent post-secondary courses in secretarial courses. POSITION REQUIREMENTS / SKILLS Intermediate knowledge and understanding of secretarial principles. Understanding and knowledge in use of typical office equipment including multiple line telephone systems, fax machines, copy machines, UPS shipping system, and etc. Basic knowledge of computer use including word-processing and spreadsheet applications. Proficiency in composing business letters, mailings, creating and maintaining spreadsheets. Proficiency in proofreading executive communications for English and grammatical correctness. Effective and pleasant telephone communication skills and style. Effective typing skills at a minimum of 30 wpm. Intermediate PC operation skills, Microsoft Excel and Word, and Office applications preferred. Excellent interpersonal relating skills. Effective and appropriate verbal, face-to-face and written communication skills. Strong planning, coordination, time management, and organization skills. PHYSICAL REQUIREMENTS Extended periods of sitting

Responsibilities

The Front Receptionist is responsible for answering the main telephone switchboard and greeting vendors and guests. They also assist with clerical tasks and ensure the reception area is organized.