Full-Time Administrative Assistant at Catholic Charities of Southeast Texas

Beaumont, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Communication, Calendar Management, Travel Coordination, Filing Systems, Budgeting, Grant Application Support, Meeting Coordination, Minute Taking, Inventory Management, Accounts Payable, Personnel Record Maintenance, Donor Acknowledgement, Microsoft Office, Bilingual English/Spanish, Confidentiality, Multitasking

Industry

Medical Practices

Description

Description Catholic Charities of Southeast Texas is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations. This role is key to maintaining a professional, welcoming environment and supporting the mission of Catholic Charities through strong organization, communication, and service. Requirements Manage executive communications, including calls, emails, and correspondence Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences Manage agency-wide calendar and staff communications Coordinate travel arrangements and itineraries for the CEO Maintain organized electronic and paper filing systems Assist with reports, budgets, grant applications, and policy development Edit documents for accuracy and adherence to agency standards Support all agency programs and collaborate with staff Coordinate meetings (staff, board, committees), including setup and refreshments Record and distribute meeting minutes Track office supply inventory and prepare requisitions within budget Verify employee time and leave on bi-weekly timesheets Prepare accounts payable vouchers Maintain personnel and financial records Prepare donor acknowledgements and assist with reports/newsletters Provide front desk coverage during lunch hour Follow diocesan, accounting, and internal procedures Assist with events, outreach, trainings, and fundraising activities Qualifications Associate’s degree or clerical/administrative certification required Bachelor’s degree preferred At least 1 year of administrative experience preferred Strong Microsoft Office skills Excellent written and verbal communication Strong organizational and multitasking skills Ability to maintain confidentiality and meet deadlines Bilingual (English/Spanish) preferred General Expectations Uphold Catholic Social Teaching and the mission of the agency Follow Catholic Charities USA Code of Ethics and agency policies Maintain confidentiality of sensitive and personal information (HIPAA compliant) Demonstrate professionalism, integrity, and respect for all individuals Physical Requirements Requires ability to hear and to speak clearly using appropriate grammar and tone. Requires working on a computer and on the telephone for the majority of each workday. Requires analytical, conceptual, problem –solving and decision-making skills; and ability to manage multiple tasks simultaneously and within the confines of deadlines. May need to regularly stand and walk. May need to climb stairs with varied frequency. May need to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Responsibilities

Provide comprehensive administrative support to the President/CEO and administrative team, including managing communications, calendars, and travel. Assist with financial, human resources, and program operations to maintain a professional office environment.