Association Management Firm is seeking a motivated and energetic person to work with professional/trade associations as a bookkeeper and customer services manager. This position is work from home, but may require two short trips a year to New York. Due to our where we currently have employees we are only looking for candidates who reside in one of the following states: New York, New Jersey, Connecticut, North Carolina, South Carolina, Texas, Illinois, or Michigan.

QUALIFICATIONS:

• Accounting degree
• Four years related experience/training
• Understanding of, and ability to implement accrual-based accounting practices, including setting up deferred revenue and prepaid expense schedules
• Proficiency with QuickBooks and Microsoft Excel software
• Ability to work independently and provide support to team members
• Proven problem solving ability
• Take initiative, and willing to dig into the details
• Friendly, courteous and professional demeanor
• Effective communication with staff and clients
• Constantly strives for customer satisfaction

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage books for Jaffe’s non-profit clients
• Enter checks/credit card payments, and invoices into QuickBooks
• Manage accounts receivable and accounts payable
• Monitor clients’ cash flow, alerting client if a concern arises
• Prepare, review and analyze monthly client reports including: Profit & Loss, Balance Sheet, Budget vs. Actual, and other reports as required by clients
• Create/update annual budget templates for clients.
• Reconcile bank statements for clients in accordance with their financial procedures
• Reconcile income and expenses for events
• Provide support to Jaffe team as needed
• Identify and implement opportunities to streamline inefficiencies
• Interface with outside audit firms, banks, insurance agents and credit card companies.
• Report (in writing and verbally) to client Board of Directors regularly, regarding financial position and issues
• Project cash flow forecast for client Board of Directors as needed
• Assist with gathering of documents and work papers needed for annual audits of client accounts
• Manage membership dues invoicing process
• Ensure proper filing of all accounting and financial records in accordance with AMCI-accreditation standards.

GENERAL DUTIES REQUIRED BY ALL JAFFE EMPLOYEES:

• Understands and adheres to the Quality Customer Service Policy
• Enters daily time detail
• Originates, coordinates and maintains association documentation and reports as required
• Develops the knowledge base about the association’s issues to be able to converse on a high level with members and other parties outside the association
• Demonstrates good judgment in investigating problems and making decisions. Does not allow internal company or client information to be passed on inappropriately
• Working with other Jaffe staff members, creates and maintains company relationships with association officials and members
• Complies with company and association policy and operates in an ethical and prudent manner
• Conducts himself/herself in a professional manner