Job Description:
Are you highly organized, detail oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place.
As a Scheduling Coordinator you will be responsible for providing administrative support to the Human Resources department.
By applying your Human Resources experience, you will have the opportunity to play a key role in providing connected, accessible, patient-centered care and be supported by our collaborative team that includes over 8,900 regulated health care and other professionals.
As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

• Provide a wide variety of administrative duties as required by Human Resources leadership and broader team
• Support initiatives from all areas of broader HR team as required (Scheduling, Recruitment, Organizational Development, Occupational Health & Safety, etc.)
• Support onboarding and offboarding processes as required
• Maintain Docushare files for the HROD department
• Monitor and track receipt of performance reviews and plans; ensures timely reminders are communicated to management regarding due dates of reviews for their direct reports
• Act as the primary customer services representative for the HROD department; responding to phone, e-mail and in-person inquiries in a professional and courteous manner
• Manage office logistics for meetings, including invitations, minute taking, venue set-up, teleconference support, and follow up on action items
• Prepare agendas and packages for meetings as needed
• Manage calendars by scheduling meetings, making adjustments as necessary based on changing needs and priorities
• Prepare and maintains a variety of documents, correspondence, reports, presentations, and related materials as requested
• Collect and compile data and other information for inclusion into special and periodic reports
• Make travel and accommodation arrangements, and prepares relevant claims forms for reimbursement
• Review and proof documents and forms for accuracy and completeness
• Prepare and maintain a variety of documents, correspondence, reports, presentations and related materials
• Receive, review and prioritize incoming email, mail and faxes, screen time-sensitive or confidential correspondence, take action as appropriate; sort and distribute to department
• Establish and maintain appropriate departmental files, both manual and computerized; maintain reference materials for the department
• Identify and discuss non-routine items to determine action required, and relay instructions to appropriate area
• Identify contentious issues which arise, ensuring department leadership is informed
• Receive, open, and distribute mail and other documents; monitor the confidential HROD fax line
• Embody Ontario Health atHome mission, vision and values and apply quadruple aim (enhancing patient experience, enhancing provider/staff experience, improving value and improving populations health) to support continuous quality improvement in daily work
• Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong

What you must have?

• Post-Secondary degree or diploma in Human Resources
• CHRL designation is preferred
• 1-2 years’ experience in progressively responsible, related Human Resources or clerical/administrative positions
• Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting senior-level positions)
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date