Full Time Office Manager-Clovis at Mental Health Resources, Inc

Clovis, New Mexico, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

19.41

Posted On

11 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Client Care, Problem Solving, Record Keeping, Cash Handling, Supervision, Scheduling, Policy Implementation, Data Security, HIPAA Compliance, Inventory Management, Report Generation, Staff Support

Industry

Mental Health Care

Description

Description Responsible for making sure that the daily office operations run smoothly and ensuring that the needs of clients are being met. Requirements Requirements: Full Time, 40 hours, non-exempt Hourly RAte: $19.41/hr High School Diploma Bilingual/Spanish-speaking individuals are strongly encouraged to apply. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Communicates, brainstorms, and problem solves to maintain a productive and pleasant work environment. Keeps standards for client care consistent and looks for ways to improve. Keeps management informed of any important issues. Maintains a safe work environment, prepares for inspections, and gets deficiencies corrected. Manages daily office operations and shares duties with the Secretary/Receptionist. Prepares new client paperwork for clinicians and new clients. Reconciles petty cash. Makes the office look presentable and professional. Tracks receipts and makes cash deposits. Runs monthly reports such as Medicaid. Recommends hires, supervises, trains, schedules, and manages the performance of Secretary/Receptionist. Maintains office productivity by managing schedules. Ensures agency rules and policies are being followed and changes are implemented. Serves as the point person for all office, staff, and client needs. Gives support and encouragement to staff. Orders supplies and keeps inventory. Fills in for other staff as needed. Documents and communicates office needs to management. Ensures security, integrity, and confidentiality of data. Maintains HIPAA compliance and client confidentiality at all times. Regular and consistent attendance for the assigned work schedule is essential. Marginal Duties: Meets and checks in with staff to promote a productive work environment and communicate updates and changes. Organizes and streamlines office procedures and implement changes Perform other duties as assigned Benefits: Health Insurance offered Free Dental Insurance for employee Free Vision Insurance for employee 401(K) with employer matching (4%) Free Life Insurance while employed Long Term Disability offered while employed Paid Time Off (PTO)-can accumulate and roll over up to 240 hrs Sick Leave Paid Holidays (11) License Reimbursement Employee Assistance Program Smart Dollar Budget Bilingual/Spanish speaker incentive Employee covered under agency liability insurance Mileage Reimbursement Opportunities for growth within the community

Responsibilities

The Office Manager is responsible for ensuring smooth daily office operations, maintaining high standards for client care, and managing all office, staff, and client needs. This role involves supervising administrative staff, handling financial tasks like petty cash reconciliation, and ensuring agency policies and HIPAA compliance are strictly followed.