POSTING #2025-11

At Hospice Wellington, we take the role of working with and recognizing our supporters very seriously.
In fact, we believe that the goal of the Fund Development Team is to treat supporters of the organization with the same respect and dignity that is offered to those who turn here for care.
Right now, we are looking for a special, organized, compassionate person to fill the Fund Development Assistant role on our Fund Development Team. Our team functions collaboratively, with the fine individuals, families, businesses and organizations who support the work of this organization. We are looking for someone who understands the sensitive nature of communication and respects the people served by Hospice Wellington.
Hospice Wellington serves three audiences – people with an end-of-life diagnosis, their caregivers, and people dealing with grief anywhere in Guelph-Wellington. The support of donors, sponsors, volunteers and the broader community mean that all Hospice Wellington services can be provided without cost to the people we support.
This is a full-time position, 37.5 hours a week, working from the Hospice Wellington office at 795 Scottsdale Dr. in Guelph. Occasional evening and weekend work for Hospice Wellington events will be required as necessary. The duties of this job are subject to change.

QUALIFICATIONS:

ü Experience in a detail-coordinating role and data management skills
ü Experience with Donor Perfect or another donor management data base system an asset
ü Experience in an administrative role an asset
ü Excellent judgement, diplomacy and customer service skills
ü Excellent planning, organizing, analytical, problem solving, risk management and time management skills
ü Strong computer skills with Microsoft Office, Excel, and other applications
ü Ability to work independently with minimal supervision and collaboratively in a team setting
ü Comfortable with managing back-end applications for different website and database platforms
ü Experience with A.K.A. Raisin, TicketTailor, Clover processing an asset
ü Strong oral and written communication skills
ü Previous experience and knowledge for work in not-for-profit environments an asset
ü Administrative Assistant Certificate Diploma or degree from a college or university an asset
ü Valid Ontario driver’s license preferred
ü Police Record Check with Vulnerable Sector Screening required

EXCELLENT BENEFITS PLAN

If YOU think that you would have skills and compassion to share on this team,
we would like to speak with you.
Please express interest by
Attention: Hiring Committee @ info@hospicewellington.org by Monday, June 30th, 2025.
As an equal opportunity employer, Hospice Wellington is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and Indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
Accommodation is available during all aspects of the recruitment process. If you require accommodation, please make your request known when contacted.
We thank all applicants for their interest; those who are selected from your resume presentation and experience will be contacted for an interview.
Job Type: Full-time
Pay: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Data management: 1 year (preferred)
• Donor Perfect: 1 year (preferred)

Work Location: In person
Expected start date: 2025-07-2

ü Coordinating the processing and receipting of donations, at times in partnership with volunteers
ü Manage donor input, coordination and reporting of data in DonorPerfect
ü Coordinating donation allocation, deposit batching bank deposits, filing the banking deposits and coordinating information with the bookkeeper
ü Coordination of the Donor Perfect database and implementing enhancements to meet team goals, and ensure the dependability of reporting
ü Partner with the Marketing and Fund Development Team Lead for support as required, including social media
ü Partner with the Personal Giving Officer to support regular communication to donors – letters, events, receipting
ü Partner with the Event Planner on key events and connections with sponsors, attendees and volunteers, invitations, supply gathering, inventory taking, thank you letters, receipting, platform applications that help run events and other administrative duties
ü Assisting Event Planner in helping third party event organizers in preparing Hospice Wellington awareness and fundraising materials
ü Provide assistance with back end applications, platforms and technical support for events and seminars
ü Communicate and provide assistance to the public often those who are grieving, primarily donors on the phone or who come in person to Hospice Wellington
ü Contribute to Team Policy, Annual Planning Schedule, Budget, process development and improvements and succession planning
ü Reception – acting as one of the frontline contacts, sometimes to individuals in stress and the key contact for the Fund Development team
ü Administrative duties, including, but not limited to team calendars, meeting scheduling, minutes, statistics and reports
ü Take lead role at helping volunteers process payments effectively and efficiently at signature events
ü Research