Fundraising Event (May Merriment Auction) Coordinator at Mattoon Area Family YMCA

Mattoon, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Fundraising, Project Coordination, Organizational Skills, Communication Skills, Problem-Solving Skills, Microsoft Office, Google Suite, Donor Relations, Nonprofit Fundraising, Auction Management, Volunteer Management, Budget Management, Catering Coordination, Team Leadership, Inclusivity

Industry

Description

Description The Fundraising Event Coordinator provides leadership for the YMCA’s annual fundraising auction, May Merriment. This seasonal position is responsible for planning, coordinating, and executing all aspects of the event, ensuring a successful experience that aligns with the YMCA’s mission and values of caring, honesty, respect, and responsibility. The coordinator will work closely with established event work groups—including logistics, live and silent auction, finance, and check-in/checkout—to ensure a seamless and well-organized event. Requirements Lead the planning, coordination, and execution of the May Merriment fundraising auction. Collaborate with established work groups (logistics, live and silent auction, finance, marketing, check-in/checkout) to ensure smooth planning and event-day execution. Recruit, organize, and support staff and volunteers involved in event preparation and day-of activities. Coordinate live and silent auction item solicitation, including outreach to donors and tracking commitments. Maintain accurate records of auction items, donor information, and event logistics. Oversee event décor, menu planning, catering coordination, and overall event experience. Work within assigned budget and provide updates on expenses and progress. Partner with YMCA leadership to ensure fundraising goals are met. Promote a positive, inclusive, and mission-focused experience for all attendees, donors, and volunteers. Other duties as assigned. YMCA Competencies (Team Leader): Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising. Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support. Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress. Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. Qualifications: 1. Demonstrated experience in event planning, fundraising, or project coordination. 2. Strong organizational, communication, and problem-solving skills. 3. Ability to manage multiple priorities and deadlines. 4. Proficiency with Microsoft Office, Google Suite, or event management tools. 5. Ability to work evenings/weekends as required for the event. 6. Flexibility to adjust hours in the weeks leading up to and following the auction. 7. Experience with donor relations or nonprofit fundraising. 8. Familiarity with silent/live auction management platforms. 9. Prior work or volunteer experience with the YMCA or a mission-driven nonprofit. 10. Requirements within 30 days of hire include: CPR; First Aid; AED; Bloodborne Pathogens; Sexual Harassment Awareness training, DCFS Mandated Abuse Reporter. 11. Completion of all required safety trainings. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more weight. If individual must lift and/or move weight beyond their ability, they must ask for assistance from another staff member. The noise level in the work environment is usually moderate. Employee will be working in an event setting a with extended periods of standing/walking. The Mattoon Area Family YMCA is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices laws.

Responsibilities

The Fundraising Event Coordinator is responsible for planning, coordinating, and executing the YMCA’s annual fundraising auction, ensuring a successful event that aligns with the organization's mission. This includes collaborating with various work groups, managing auction item solicitation, and overseeing event logistics.