Agency:Governor’s Office of Management and Budget
Closing Date/Time: 04/25/2025
Salary: Anticipated Starting Salary: $6,667 monthly
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
The Grant Accountability and Transparency Unit (GATU) in the Governor’s Office of Management and Budget is seeking to hire a GATU Indirect Cost Specialist. This challenging position is a great opportunity for someone to start their career in grants management and a skillset for innovation with a nationally recognized team.
The GATU Indirect Cost Specialist will provide direct support to the GATU Manager.
The successful candidate will be responsible for assisting state awarding agencies and their grantees in developing Indirect Cost Rate Proposals (ICRPs) for review and approval through the State of Illinois’ Centralized Indirect Cost Rate Election System. The successful candidate will facilitate all aspects of the indirect cost rate proposal process, including but not limited to, corresponding with various grantee entity types, State Cognizant Agencies, and the State of Illinois Indirect Cost Rate Contractor, to ensure timely, accurate and compliant indirect cost rate negotiations.

SPECIALIZED SKILLS

The ideal candidate will possess the following skills and interests:

• Ability to conduct sound and detailed analyses of budgets including direct and indirect costs in accordance with federal cost principles;
• Working knowledge of 2 CFR 200 – Uniform Administrative Requirements, Cost Principles;
• Ability to work in high-paced, fluid environment, providing accurate information frequently on short timelines;
• Ability to handle multiple tasks and projects;
• Ability to professionally interact well with agency representatives and grantees; and
• Pro-active work ethic to self-develop appropriate areas for analysis to understand trends, identify problems and issues and offer potential solutions.

EDUCATION AND EXPERIENCE

• Candidates must have, at a minimum, a Bachelor’s degree in Accounting, Finance, Economics, Business Administration or equivalent, or supplemented with appropriate work experience;
• Experience in federal or state grant management;
• Proficient working knowledge of Microsoft Word, Excel, PowerPoint, Outlook;
• Working knowledge of webinar software and learning management systems preferred;
• Must be analytical, detail-oriented, meticulous and resourceful;
• Strong people skills and the ability to communicate effectively both orally and in writing;
• Ability to work independently and as part of a team;
• Innovative, quick learner, ability to adapt to new challenges;
• Ability to multi-task and maintain accuracy.
  This job description is intended to present a general list of tasks/duties performed by GOMB employees; it is not intended to reflect all duties performed within the job.

• Develop a strong working understanding of the Federal Cost Principles requirements under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, including direct and indirect costs, indirect cost rate negotiations, and Financial reporting requirements for State and Federal Awards in accordance with the Illinois Grant Accountability and Transparency Act;
• Coordinate the Indirect Cost Rate approval process for the grant making agencies in the State;
• Manage the Indirect Cost Rate contractor to ensure that proposals are negotiated on a timely basis, adequate information is provided and distributed to grantees and grant making agencies;
• Manage and maintain the Indirect Cost Rate Election System;
• Assist in preparing a RFP for contractors to conduct the negotiations of the grantee indirect cost rate and the selection of the contractor;
• Track indirect cost rate performance measure information;
• Facilitate monthly Indirect Cost Subject Matter Expert (SME) meetings;
• Analyze difficulties that cause delay in the negotiations of an indirect cost rate and provide recommendations on training or modification to policies and procedures regarding the indirect cost negotiation process to assist state agencies and grantees on efficient and effective submission and negotiations of indirect cost rates;
• Reviewing grant budgets for direct and indirect costs;
• Provide technical assistance to state grant making agencies and grantees on the submission of budgets, budget to actual and indirect cost rate proposals;
• Being fluent in ongoing matters of state and federal guidance for the administration of grant funding including State and Federal Statutes, code of federal regulations, Illinois Administrative Code and state accounting requirements such as grant administration, cost principles, budgeting and reporting;
• Understanding of the State’s Grant Accountability and Transparency Act structure, mission, implementation and ongoing assessment in order to make meaningful recommendations for improvement;
• Provide technical assistance to state agencies and grantees on GATU/grant systems;
• Create, review and finalize FAQs related to indirect costs;
• Other assigned or required duties which are reasonable within the scope of the Indirect Cost Specialist’s duties.