Gaza Fleet Officer at Save the Children International

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

0.0

Posted On

19 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet management, Supply chain management, Staff supervision, Logistics coordination, Fuel management, Risk management, Emergency response, Preventive maintenance, Safety and security compliance, Data reporting, Capacity building, Interpersonal skills, Communication, Problem solving, Strategic decision-making

Industry

Non-profit Organizations

Description

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.*** The Opportunity – Fleet Officer Post location: Gaza Field Office Contract Duration: till end of December 2026 ROLE PURPOSE: This role will be responsible for the management of the fleet (rental and owned) of SCI vehicles in Gaza. This person will be responsible for supervision of drivers and will support the Supply Chain Manager to apply the best use of Save the Children’s fleet resources. The post-holder will be responsible to help enforcement of fleet policies and procedures and capacity building to newly recruited drivers. SCOPE OF ROLE: Reports to: Gaza Supply Chain Coordinator Staff directly reporting to this post: Drivers, Facilities Management Assistant Budget Responsibilities: None KEY AREAS OF ACCOUNTABILITY: Essential * Provide functional and operational management to Gaza teams on fleet management, ensuring alignment with the fleet policy, associated manuals, SOP’s and procedures on all fleet related matters, including providing technical guidance, problem solving, and decision-making support to field teams and senior management. * Maintain all relevant documentation related with daily fleet management according to SCI policies including supervision, performance management, duty of care, safeguarding, security, and code of conduct compliance. * Lead the management and escalation of fleet-related incidents, including accidents, breakdowns, violations, and operational disruptions, ensuring proper documentation, follow-up, and coordination with relevant internal and external stakeholders. * Build capacity of drivers (SCI employees and drivers under service contract) and ensure policies and procedures are followed including supervision, performance management, duty of care, timely submission of driver timesheets and fleet-related documentation and compliance with safety, safeguarding, and code of conduct standards. * Compile and complete all necessary data and monthly reports as per SCI policies and procedures, including analytical fleet reports, fuel and movement dashboards, and management updates to support operational and strategic decision-making * Establish and maintain transparent fuel management systems for vehicles and generators, including issuance tracking, consumption analysis, reporting, and review of fuel invoices for accuracy and completeness. * Monitors the issuing and use of fuel by maintaining an accurate, clear, and transparent record of fuel consumption for vehicles and generators including reconciliation, internal controls, and accountability mechanisms. * Forecasts and ensures sufficient fuel contingency levels are appropriate for continuing SCI operations including fuel forecasting, contingency planning, and risk mitigation measures during emergencies and access constraints. * Coordinates transportation of staff and goods in the field including daily and weekly transportation planning for cars and busses to ensure efficiency, cost-effectiveness, and compliance with safety and security requirements. * Ensure that all Standard Operating Procedures (SOP) regarding safety, security and transportation are implemented and adhered to by hired drivers and SCI passengers acting as a key role in risk management and duty of care for staff, vehicles, and supplies. * Acts as focal point for all daily movements and security authorizations needed for transportation of staff and goods in direct coordination with the Gaza management team and Safety & Security Manager for access approvals and clearances. * Coordinates with transportation companies for the proper delivery of goods for international and national deliveries including performance monitoring, contractual compliance, and quality assurance of service providers. * Develop and implement preventive maintenance planning for vehicles and buses with service providers to minimize breakdowns and operational disruptions. * Coordinate and provide oversight on facilities Assistant, who is managing the Generator, Solar Power desalination unit 7 sewage systems, also make sure the vehicle parking areas, yards, and access locations, are safe, compliant, and in good working condition. * When necessary, communicates and coordinates with WFP Logistics Cluster for any incoming international cargo and any inland transportation organised through the WFP Logistics Cluster and represent SCI in coordination with clusters, WHO, UNOPS, and other partners to request, negotiate, and secure fuel allocations in complex and high-risk operating environments. * Proactively identify fleet, fuel, and transportation-related risks and operational gaps, and provide recommendations to the Gaza Senior Management Team on mitigation measures and system improvements. * Remain available to provide fleet and transportation support during emergencies and outside normal working hours, including official holidays, as required by operational needs. * Support the Gaza management team through facilitation, communication, coordination, and translation on fleet-related operational matters as requested. In order to be successful, you will bring/have: QUALIFICATIONS AND EXPERIENCE Essential * University degree in Business Administration, Mechanical Engineering, or a related field. * At least 3 years of prior NGO experience in Fleet systems, processes and supervision, within large scale country programmes and in emergency response/humanitarian environments * Experience in Fleet operations * Proven track-record in Fleet functions and preferably supervising drivers, and providing training and capacity building * Ability to build relationships quickly with a wide range of people, both internally and externally * Good communication (written and spoken), and interpersonal skills in English with experience in supervising multicultural teams Desirable * Formal management training We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply. The Organisation Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected. We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: • No child dies from preventable causes before their 5th birthday • All children learn from a quality basic education and that, • Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. Application Information: Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply [http://www.savethechildren.net/careers/apply] We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Responsibilities

The Fleet Officer is responsible for managing the Gaza field office fleet, including both rental and owned vehicles, while supervising drivers and facilities staff. They ensure compliance with safety policies, manage fuel systems, and coordinate transportation logistics for staff and goods in high-risk environments.