Department Northern Alberta Medical Program
Salary range $54977.40 to $74669.16
Hours per week 35
Grade 8
Posted date July 11, 2025
Closing date August 1, 2025
Position Type Full Time - Trust Funded

POSITION SUMMARY

The General Administrator provides a wide range of administrative and program support for the Northern Alberta Medical Program (NAMP) and the Postgraduate Medical Education (PGME) Office including assisting with matters relating to the Physician Education Development (PED) grant and specialized administrative support to the Managers for program-specific services. The PGME Office is responsible for the administration of over 950 trainees in over 60 accredited training programs within the Faculty of Medicine and Dentistry in the College of Health Sciences.
The position works both independently and within a team structure to administer many detailed complex tasks and projects. Under minimal supervision and through the direction of the Managers, NAMP/PGME and in collaboration with leadership, this position requires high levels of communication, organizational and interpersonal skills. Equally important and required, the individual in this position would have the ability to take initiative, decision making and proactivity skills, be creative, and thrive in a highly demanding and fast-paced demanding environment.
In all facets of this role, this position endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity.
This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy.

MINIMUM QUALIFICATIONS

• Minimum diploma in Business Administration, Management or other related areas. An equivalent combination of education and experience will be considered.
• Five years of increasingly responsible administrative experience.
• Computer proficiency in a Windows environment using MS Microsoft applications (Word, PowerPoint, Excel).
• Advanced experience with Google Workspace (Mail, Drive, Docs, Sites, Calendar, Meet).
• Familiar with a variety of other electronic platforms and software an asset (e.g. Zoom, Adobe Acrobat Pro, Campus Solutions, Peoplesoft, SupplyNet, TEMS, etc.).
• Effective interpersonal skills with the ability to interact and work with diverse individuals and organizations.
• Demonstrated excellence in written communication, including editorial, proofreading, and oral communication skills, with a high degree of accuracy, attention to detail, and discretion.
• Strong organizational, planning, and prioritization abilities; adept at managing complex tasks independently while navigating a dynamic work environment.

PREFERRED QUALIFICATIONS

• Good working knowledge of University of Alberta policies, procedures and guidelines an asset.
• Two to three years of progressive experience in an academic environment; involvement with medical education an asset.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
  The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
  L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.
  Note: This opportunity will be available until midnight August 1, 2025, Edmonton, Alberta local time

• Maintain accurate records of trainee, faculty, and staff interactions across internal systems, ensuring data quality and consistency.
• Support Managers and Finance Partner with finance-related administrative tasks including purchase orders, invoice processing, journal vouchers, and vendor payments.
• Create, maintain, and analyze spreadsheets and databases; generate standard, ad-hoc, and customized reports to support operational and strategic decision-making.
• Coordinate annual PGME clinical teacher payments, including merit rank validation, duplication checks, and list verification in collaboration with multiple stakeholders.
• Administer NAMP preceptor payments and serve as the first point of contact for inquiries; ensure payments are tracked, processed, and verified using systems such as SupplyNet.
• Manage appointment and stipend processes in Alfresco Process Services (APS); ensure timely initiation, approval, and payment of faculty and leadership appointments.
• Provide system support as a Faculty Administration Records Management (FARM) database superuser; contribute to reporting enhancements and serve as a knowledge resource for information tracking.
• Prepare and process travel and expense claims; monitor outstanding items and ensure compliance with timelines, funding guidelines, and policy.
• Draft routine communications, letters, and reports; contribute to presentations and documentation to support meetings, events, and accreditation activities.
• Collaborate across teams to support recruitment, onboarding, payment processing, and general administrative functions; provide coverage and escalate complex issues as needed.