General Administrator at UNSW

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

100386.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Organisational Skills, Problem-Solving Skills, Administrative Support, Facilities Support, Procurement, Finance Requests, Budget Checks, Documentation, Process Improvement, Interpersonal Communication, Written Communication, Verbal Communication, Customer Service, Computer Literacy, Microsoft Office

Industry

Higher Education

Description

The Opportunity The School of Mechanical and Manufacturing Engineering, within the Faculty of Engineering, has a fixed‑term position available for a General Administrator. This fixed‑term role, available until December 2026, will provide coverage while the current General Administrator is seconded into another position. As a key member of the General Administration Team, you will provide effective day‑to‑day administrative, facilities, and finance support to ensure services are delivered efficiently to meet the operating needs of the School. Key tasks include managing filing systems, coordinating meetings and events, and handling finance requests such as purchasing, travel, and reimbursements. The role also involves conducting budget checks, ensuring complete documentation for finance submissions, and contributing to process improvement projects with stakeholders and Estate Management. This position will report to the Schools Manager with a dotted line to the Team Leader – General Administrators. * Salary, Level 5: $88,717 to $100,386 per annum + 17% superannuation * Full time * Fixed-term – ASAP start until December 2026 (secondment cover) * Location: Kensington – Sydney, Australia About UNSW UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 50 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place. The School of Mechanical and Manufacturing Engineering that is internationally recognised for its excellence in research and teaching. Our mission is to nurture students to become industry leaders who will generate societal, economic, and environmental benefits. The School is one of the largest and most prestigious schools Australia for thriving research programs and contribution to education excellence in Aerospace, Mechanical Engineering, Advanced Manufacturing Engineering, Robotics and Mechatronic Engineering. Our Schools QS ranking for 2025 is #46 globally and the highest in Australia. For further information on our school go to - https://www.unsw.edu.au/engineering/our-schools/mechanical-and-manufacturing-engineering [https://www.unsw.edu.au/engineering/our-schools/mechanical-and-manufacturing-engineering] Skills and Experience * Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience * Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines * Demonstrated administrative, facilities, procurement and/or store activities experience within a large and complex institution or equivalent * Well-developed interpersonal and written and verbal communication skills * Demonstrated experience providing effective customer service and support to clients at all levels * Highly proficient computer literacy with excellent skills in Microsoft Office applications * Ability to make sound judgements and work both independently and as part of a team * Demonstrated experience supporting and contributing to projects and initiatives * Demonstrated ability to apply, interpret, advise on and contribute to the development of protocols, procedures, guidelines and administrative systems * Advanced numeracy skills * An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines * Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training Additional details about the specific responsibilities for this position can be found in the position description. This is available via JOBS@UNSW. To Apply: Please click the apply now button and submit your CV, Cover Letter and Responses to the Skills and Experience. You should systematically address the Skills and Experience listed within the position description in your application. Applicants must have working rights in Australia and be able to be on site in Kensington on a regular basis. Visa sponsorship is not available for this appointment. Please note applications will not be accepted if sent to the contact listed below. Contact: For role-specific inquiries, please contact Michelle Cartwright (Team Leader) E: mcartwright@unsw.edu.au [mcartwright@unsw.edu.au] For questions regarding the recruitment process, please contact Eugene Aves (Talent Acquisition Consultant) E: eugene.aves@unsw.edu.au [eugene.aves@unsw.edu.au] Applications close: 11:55 pm (Sydney time) on Sunday 12th April 2025 UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Responsibilities

This role provides effective day-to-day administrative, facilities, and finance support to the School of Mechanical and Manufacturing Engineering, covering tasks like managing filing systems, coordinating meetings, and handling finance requests such as purchasing and reimbursements. Key duties also include conducting budget checks, ensuring documentation completeness for finance submissions, and contributing to process improvement projects.