General Affairs Administrative Assistant at Nissin Foods

Gardena, California, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

28.5

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Document Management, Order Processing, Basic Accounting, Microsoft Office, Communication Skills, Organizational Skills, Multitasking, Customer Service, Confidentiality, Attention To Detail, Expense Reporting

Industry

Food Production

Description

Job Summary The Administrative Assistant plays a key role in supporting the daily operations of the General Affairs department. This position requires a high level of professionalism and discretion in handling confidential and sensitive matters. Essential Duties and Responsibilities * Manage incoming and outgoing U.S. mail; maintain postage equipment and supplies. * Coordinate courier services (FedEx, UPS, international couriers); prepare documentation and maintain tracking logs. * Monitor lobby access and assist visitors. * Create purchase orders and process invoices for departmental expenses and vendor services. * Submit bi-monthly departmental expense reports and business travel reports via Concur. * Maintain breakroom inventory and cleanliness, including coffee equipment. * Manage office supplies, janitorial items, and PPE inventory. * Prepare PPE for plant visitors. * Answer and direct incoming calls; provide company and staff information as needed. * Assist with departmental projects and administrative tasks as directed. Competencies: * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * Customer service mindset with a professional and composed demeanor. * Ability to work independently and collaboratively. * High attention to detail and follow-through. * Discretion in handling confidential information. Qualifications and Requirements Required: * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Understanding of office administration procedures, including document management, order processing, and basic accounting. Preferred: * Bachelor’s degree * 1-3 years of administrative experience About Us OUR FOUNDER, MOMOFUKU ANDO There is only one company that can rightfully claim the Pinnacle of Noodledom. Only one company whose founder, faced with a Japanese food shortage after WWII, invented instant ramen and sparked a 3-minute global revolution. Only one whose spirit of innovation continues to provide simple, nourishing delight to billions of people. Only one that has been loved around the world for more than 60 years. There is only one Nissin Foods. NISSIN IN THE U.S. On a trip to the U.S. in 1966, Mr. Ando noticed Americans curiously eating forkfuls of noodles out of cups, instead of using bowls and chopsticks. With that simple observation, the worldwide Cup Noodles® phenomenon was born. Shortly after, Nissin officially put down its roots in the U.S. In 1972, our Gardena, CA, plant started production of Top Ramen®—the first instant ramen manufactured and sold in the U.S. And ever since, Nissin Foods USA has launched a continuous stream of new and innovative products for hungry, noodle-loving Americans. WHY NISSIN? Nissin Foods celebrates diversity and inclusion both in our brands and how we do business. Why? Innovation is best driven by diverse perspectives, which create unique results. Respect, steady professional growth, and quality work make our team stronger. We welcome quality folks to join Team Nissin and fulfill our mission to “make people happy by creating delicious, convenient and value-oriented Asian-inspired meal solutions.” If you celebrate innovation and love noodles, you belong here! Nissin Foods USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Responsibilities

The Administrative Assistant supports the General Affairs department by managing mail, courier services, and lobby access. They are also responsible for processing invoices, managing office and PPE inventory, and handling departmental expense reports.