General Affairs & Office Administration Analyst at LOUIS DREYFUS COMPANY ASIA PTE LTD

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Budget Administration, Expatriate Support, Project Management, Facility Management, Executive Support, Vendor Management, Event Planning, Analytical Skills, Communication Skills, Microsoft Office Proficiency, Detail-Oriented, Organizational Skills, Problem-Solving Skills, Coordination Skills

Industry

Food and Beverage Manufacturing

Description

Company Description Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally. Job Description Office and Supplies Management Control and manage office supplies, including stationery, snacks, drinks, and cleaning materials. Ensure efficient procurement and stock monitoring to avoid shortages. Maintain inventory records and ensure timely replenishment. Budget and Financial Administration Conduct analysis of General Affairs (GA) budget versus actual realization. Ensure adequate petty cash balance and accurately record all expenses. Prepare periodic reports related to GA expenditures and budget utilization. Expatriate Support Manage and monitor expatriate permits and coordinate with relevant agents for timely renewals and compliance. Maintain up-to-date records and ensure smooth processing of related documentation. Project and Facility Management Participate in office renovation and improvement projects, ensuring quality, cost-efficiency, and timely completion. Oversee workspace conditions including cleanliness, pest control, and ergonomic desk arrangements. Supervise the receptionist area to maintain a professional environment. Executive Support Assist the Country Head with scheduling, meeting arrangements, and administrative needs. Handle reimbursements, medical claims, and business trip claim processing efficiently. Vendor and Outsourcing Management Monitor and evaluate vendor performance (e.g., pest control, building management, cleaning services). Manage office assistants and outsourcing teams to ensure service quality and adherence to company standards. Corporate Events and Engagement Plan and organize routine and ad-hoc company events such as TGIF, outings, iftar gatherings, stakeholder meetings, and other corporate activities. Coordinate with internal teams and vendors to ensure smooth execution. Qualifications Bachelor’s degree in Business Administration, Management, or related field. Proven experience in General Affairs, Office Management, or similar roles. Strong analytical and problem-solving skills. Excellent coordination and communication abilities. Proficiency in Microsoft Office and good command of English (written & spoken). Organized, detail-oriented, and able to handle multiple priorities simultaneously. Additional Information Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. We offer Competitive salary and benefits Social and health insurance Access to Training and Development

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Responsibilities

The General Affairs & Office Administration Analyst will manage office supplies, conduct budget analysis, and support expatriate needs. Additionally, the role involves overseeing facility management and providing executive support to the Country Head.