(Glendale) Office Manager for 2025-2026 School Year (January Start) at Sun Valley Academy

Glendale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

48000.0

Posted On

26 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Customer Service, Communication Skills, Organizational Skills, Time Management, Leadership, Problem Solving, Microsoft Office Suite, Bilingual, Clerical Skills, Data Entry, Record Keeping, Team Collaboration, Inventory Management, Meeting Coordination, Public Relations

Industry

Education Administration Programs

Description

Sun Valley Academy Office Manager Location: Glendale Job Type: Full-time Salary Range: $44,000- $48,000 About Us Sun Valley Academy is a premier charter school district serving students in the Avondale and South Mountain communities. We believe in educating the whole child by focusing on academics, leadership development, community involvement, extracurricular activities, and creating a nurturing environment. As a Leader in Me School, our students began learning and implementing leadership principles in Kindergarten and continue throughout their academic career. At Sun Valley Academy, we celebrate and promote diversity and inclusion, build community partnerships, and seek sustainable practices to preserve our environment. About You Our New SVA Team Member! You are an enthusiastic team player who is looking to grow your career with an expanding organization. You are talented and love working with students, families and teachers. You enjoy making a difference in the lives of children and you thrive in a fast-paced environment! Not only are you a highly qualified, motivated, self-starter; you work well with others, you seek solutions to challenges, you are a proven leader, and you are comfortable managing a front office environment. What We Offer You At SVA, we offer smaller class sizes (for teacher postings), competitive salaries, a comprehensive benefits package, a warm and loving environment, opportunities to lead after school clubs and programs, and future growth opportunities. About the Position The Office Manager will work closely with the principal and oversee the general administrative functions and activities of the front office including but not limited to the following: Core Duties and Responsibilities: Oversee the daily work activities of the front office. Provide support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. Provide oversight for the petty cash fund. Maintain inventory of office supplies and place new orders as needed. Maintain office files and implement an efficient system for other staff to access files and records Register incoming students and process enrollment materials. Enter data in the computer, coordinate services and information with sending/receiving schools and district offices; complete withdrawal procedures for students leaving the school. Maintain records and staff and student files. Assist with the assignment and release of substitute personnel. Collect money for various student activities, submit daily lunch count, and generate and print weekly lunch roster as needed. Coordinate a variety of programs as requested including the federal survey, school pictures, and other activities. Coordinate with the Parent Teacher Association to facilitate activities. Serve as a school receptionist; answer and respond to telephone and in-person inquiries from students, staff, parents and community members. Answer the telephone and screen calls for the SVA campus. Serve as the primary administrative support to the principal by maintaining the appointment calendar and scheduling meetings. Compile data for enrollment and other reports and lists, format and type correspondence, forms, memos and reports. Type and distribute staff bulletin and/or school newsletter. Record and transcribe meeting minutes. Schedule building use. Monitor and assign building keys, and maintain the safe. Troubleshoot problems with office equipment and call for service as necessary. Receive accounts for and distribute school supplies, textbooks and materials and take periodic inventory. Collaborate with the Administrative Assistant and other front office staff to perform duties related to the SIS and PowerSchool. Provide support to the Health Aide as needed. Perform other related duties as assigned. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Minimum Qualifications: High school diploma or equivalent required At least three (3) years of administrative and clerical experience required Fingerprint Clearance Card Preferred Qualifications: Bilingual (Spanish) Associates degree in office administration or related field preferred Previous experience in a school environment Extensive knowledge of office management procedures Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadline Proficient with Microsoft Office Suite NOTICE OF NON-DISCRIMINATION Sun Valley Academy provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. EMPLOYEE BENEFITS Sun Valley offers competitive salary, full medical benefits and a 401K retirement program. We are a warm, caring, supportive environment where all team members work hard to give our students the best possible academic outcomes. BACKGROUND SCREENING PROCESS To ensure safety for all students, all staff members may be fingerprinted. Background checks will be conducted on all school staff prior to their service as employees. ONLY THE MOST QUALIFIED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS.

Responsibilities

The Office Manager will oversee the daily work activities of the front office and provide administrative support to the principal. Responsibilities include managing student enrollment, maintaining office supplies, and coordinating various school programs.