Global Mobility Administrator (12-Month Fixed Term Contract) at Freshfields Bruckhaus Deringer

Bratislava, Region of Bratislava, Slovakia -

Full Time

Start Date

Immediate

Expiry Date

30 Aug, 26

Salary

0.0

Posted On

01 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Attention To Detail, Multitasking, Microsoft PowerPoint, Microsoft Visio, Microsoft Excel, Vendor Management, Data Management, Reporting

Industry

Law Practice

Description

As a Global Mobility Administrator, you will play a crucial role in supporting the international relocation and assignment processes for our colleagues. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders. The purpose of this role is to support the GM Managers with the end-to-end planning, implementation and support for secondments and international transfers. The Global Mobility Administrator supports the GMM in respect of the management and coordination of the full international secondment lifecycle. The role will also support international remote working requests and the relocation aspects of our colleagues who are permanently transferring or are foreign local hires. The role requires a high degree of collaboration with internal and external stakeholders and the ability to multitasks with a variety of different administrative activities. The GMMs are based in London, Frankfurt and Raleigh(USA). Key responsibilities and deliverables • Coordinate International Secondments: Support the GM Manager with the preparation of secondment agreements, initiation of vendors for immigration, tax and medical insurance, setting up files, liaising with payroll teams, facilitating on and off boarding and manage workday updates. • Vendor Management: Liaise with external vendors such as relocation companies, immigration consultants, and tax advisors. Manage the invoicing process, ensuring vendors are billing us correctly and invoices are paid in a agreement with the SLAs. • Data Management: Updating international secondment data, such as cost-of-living allowances, disturbance allowances, housing data, etc. Maintain accurate records of all international assignments and ensure data integrity in the global mobility system. • Reporting: Prepare regular reports on global mobility activities. • Manage ad-hoc projects within the Global Mobility team, working with other HR or cross-functional team members as appropriate • Deal with international remote working queries in line with the firm’s policy and process. Personality requirements and skills • Previous experience as an administrator for busy team managing a variety of tasks. • Strong organizational and communication skills (fluent in English). • Strong desire to deliver a value-add service to stakeholders • Attention to detail. • Ability to manage multiple tasks simultaneously. • Advanced IT skills, including PowerPoint, Visio, and Excel. • Able to work with changing processes. Freshfields is a global law firm with a long-standing track record of successfully supporting the world’s leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.

Responsibilities

Support Global Mobility Managers in the end-to-end planning and implementation of international secondments, transfers, and remote working requests. Coordinate with external vendors for immigration, tax, and insurance while maintaining accurate assignment data and reporting.