Job Summary: The GMS ANZ Platform Operations Coordinator will provide high-level support in organizing and creating content for site events such as Townhalls, Workshops and Milestone celebrations. This role involves managing schedules, handling correspondence, engaging stakeholders and vendors; and ensuring smooth coordination within the organization.
This role will provide administrative support to the ANZ Platform Lead.
They will play a pivotal role in ensuring efficient workplace communications across the three manufacturing sites in Australia and New Zealand; and will be liaising with Managers, Senior managers and Executives as part of their day to day tasks; managing department communications within sites, between ANZ GMS sites and across other GMS Platforms.
The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently with a high degree of professionalism and confidentiality.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Operations Management, Communications, or a related field.
• Proven experience as an Operations Coordinator, Executive Assistant, or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong verbal & written communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.

PREFERRED SKILLS:

• Experience in project management.
• Knowledge of continuous improvement methodologies.
• Familiarity with office management procedures.
• Knowledge of digital tools and platforms.

• Administrative Support:
• Assist with the management of daily operational activities.
• Perform administrative tasks such as making travel arrangements, answering phones, and scheduling meetings.
• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Resource Management:
• Manage office supplies and the maintenance of office equipment.
• Coordinate with team leaders, managers, and department heads to understand departmental needs and goals.
• Logistics Coordination:
• Plan and coordinate logistics for company events, meetings, and training sessions.
• Ensure that all activities conform to local, industry, and company standards.
• Communication:
• Facilitate cross-channel feedback from employees to management and leadership teams.
• Act as a liaison between different departments to ensure smooth communication and workflow.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Meeting Coordination:
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure meeting logistics are handled, such as booking conference rooms and arranging catering.
• Project Management:
• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide regular updates to stakeholders.
• Confidentiality:
• Handle sensitive information with the utmost discretion and confidentiality.