Governance and Policy Assistant – Summer Student at Ontario Northland

North Bay, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

18.1

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Analytical Support, Policy Review, Document Control, Records Organization, Policy Lifecycle Management, Version Control, Data Gathering, Basic Analysis, Microsoft Word, Microsoft Excel, Confidentiality, Organizational Skills, Communication Skills, Attention To Detail

Industry

Rail Transportation

Description

POSITION: Governance and Policy Assistant – Summer Student REPORTS TO: Corporate Governance & Policy Advisor DEPARTMENT: Legal and Professional Services LOCATION: North Bay REFERENCE: 800-24-27 RATE OF PAY: $18.10 per hour WHO WE ARE: Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1100 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture and a competitive rate of pay. ACCOUNTABILITY STATEMENT: The Governance and Policy Assistant provides administrative and analytical support to ONTC’s corporate governance and policy functions. This position supports the review, organization, maintenance, and continuous improvement of ONTC’s policy framework and governance records, including policy lifecycle management, document control, and records organization. This role offers hands‑on experience in public‑sector governance and policy management within a Crown agency environment. MAJOR DUTIES/ RESPONSIBILITIES: Assist with the review, organization, and cleanup of corporate policies, procedures, and supporting documentation Support policy lifecycle management activities, including version control, tracking, and status verification Review online policies within the policy management system (MyPolicies) and compare them against approved paper‑based or source documents to identify gaps, inconsistencies, or outdated materials Assist with improving the organization, structure, and usability of the policy management program Prepare, edit, format, and organize documents using Microsoft Word and Excel Organize, validate, catalogue, and maintain electronic and paper‑based files in accordance with records management best practices Scan and prepare documents for digital record-keeping and retention Assist with corporate governance tasks, including organizing governance records and supporting documentation Review documents and compile relevant information, summaries, or listings as required Assist with data gathering, tracking, and basic analysis related to governance and policy initiatives Provide general administrative support to the Legal and Professional Services team Participate in meetings and team discussions, as appropriate Carry out other duties related to governance, policy, and administrative support as assigned REQUIREMENTS: Preference given to students enrolled in a full-time post-secondary studies in September 2026 a program related to public administration, policy, governance, business administration, or a related field Strong organizational skills with a high level of attention to detail Demonstrated ability to manage and organize large volumes of documents and information Excellent oral and written communication skills Strong work ethic; energetic, reliable, and eager to learn Ability to work independently with minimal supervision as well as collaboratively within a team environment Ability to maintain a high level of confidentiality and professionalism Advanced computer skills, with demonstrated proficiency in Microsoft Word, Excel, Outlook, and other Microsoft Office applications Experience with document management systems or databases is considered an asset Must be committed to Company Health and Safety policies and practices CLOSING DATE: March 2nd, 2026, no later than 11:59pm. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current cover letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers At Ontario Northland, we are committed to employment equity. We value the unique skills and experience each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+. Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require accommodation, please contact Human Resources. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

Responsibilities

The Governance and Policy Assistant provides administrative and analytical support for corporate governance and policy functions, focusing on the review, organization, and maintenance of the policy framework and governance records. Major duties include supporting policy lifecycle management, document control, improving system usability, and assisting with general administrative tasks for the Legal and Professional Services team.