Date: Jul 7, 2025
Location: Waterloo, CA
Company: Wilfrid Laurier University
Department: Secretariat’s Office
Job Type: Limited Term
Full-time/Part-time: Full Time (>=1249 hrs/year)
Campus: Waterloo
Reports to: Assistant Vice-President, Governance & Policy
Employee Group: CPAG
Application Deadline: July 11, 2025
Requisition ID: 9994
Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.
Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as a location in Kitchener. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

POSITION SUMMARY

The Governance and Policy Coordinator will support the University Secretariat’s Office through all aspects of the governance process by providing expert governance, logistical, planning, and administrative support in relation to the Board of Governors, Senate, their committees and other decision-making bodies of the University. This position contributes to a strong team environment and the department’s overall effectiveness and efficiency through a wide range of responsibilities: ensuring the integrity of the governance processes, assisting with the efficient administration of the governing bodies and committees, organizing and managing information and providing executive and research support related to a number of initiatives and other tasks (e.g. University policies, budgeting).
The incumbent must personify professional courtesy, maintain current knowledge of the work of the Secretariat and maintain confidentiality concerning discussions, correspondence, and other written materials. They must be knowledgeable about governance, project and meeting management, organizational effectiveness, work well under pressure and manage competing priorities. The incumbent must display a high degree of professionalism, excellent judgment, and organization, exceptional analytical, research and communication skills. They will work with a high degree of independence and have extensive contact with many members of the university community, including the President, as well as those external to the university.
This role has a university-wide mandate and travel to other campuses and locations may be required to attend meetings or events.

QUALIFICATIONS

• Post-secondary education, coupled with 2 years related work experience;
• Experience working in a professional office environment and/or client service oriented role is essential;
• Ability to work in a fast paced environment while demonstrating a high degree of accuracy and attention to detail;
• Ability to work collaboratively within a team environment;
• Experience scheduling large meetings/events, involving diverse groups and using different methods of communication (e.g. telephone, email, Outlook, Doodle poll);
• Experience developing agendas, assembling and writing supporting documentation, and coordinating distribution of agenda packages for meetings of governing bodies or similar responsibilities;
• Experience researching, writing and coordinating consultations;
• Excellent interpersonal skills and highly professional demeanor;
• Excellent written and oral communication skills;
• Exceptional organizational and time management skills with the proven ability to handle multiple tasks and priorities;
• Adaptability/flexibility;
• Ability to deal with confidential matters in a discrete and sensitive manner;
• Self starter and motivator with the ability to work independently;
• Ability to interact with a wide variety of people, from students to senior executives;
• Ability to create and maintain information management and organizational systems for an office;
• High level of proficiency working with Microsoft Office software, database programs, budgeting software and web content management systems.
• Experience working in a university environment and governance related position is strongly preferred;
• Experience managing budgets, accounts payable and other office administration responsibilities for multiple offices is preferred;
• Familiarity with University governance and elections is preferred; and,
• Familiarity with University policies and procedures is preferred.

Please refer the Job description for details