Governance and Policy Specialist at Texas State Technical College

, , United States -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Governance, Policy Development, Compliance, Strategic Analysis, Technical Writing, Editorial Review, Collaboration, Communication, Process Optimization, Research, Change Management, Training, Project Management, Problem-Solving, Attention to Detail, Organizational Skills

Industry

Description

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process. Job Description The Governance and Policy Specialist is a leader responsible for the stewardship and governance of the institution's Statewide Operating Standards (SOS) processes. This role demands a high level of focus on analyzing the impacts of SOS changes, ensuring consistency and compliance across the organization, and partnering with high-level leadership to align SOS initiatives with the institution's strategic goals. The Governance and Policy Specialist works directly with functional leadership and subject matter experts as a trusted advisor, researcher, and editorial reviewer throughout the SOS lifecycle. This position is key in ensuring the quality and adherence to established institutional standards, regularly consulting with leadership on SOS content requirements, change management processes, and the implications of regulatory and institutional shifts. In addition to being the primary custodian of SOS documents, templates, databases, and publication sites, the Governance and Policy Specialist is also responsible for ensuring timely communication of SOS changes and their potential impacts to all relevant stakeholders. This position provides advanced technical training and support on SOS development, manages approval workflows, and optimizes the utilization of technology applications for effective governance. This position reports to the leader over the Accreditation and Compliance sector of Institutional Effectiveness and Research (IER) division and works closely with other IER staff and cross-functional partners to promote a culture of collaboration, institutional quality, and compliance readiness. Essential Functions Strategic Consultation & Partnership Partner with the Chancellor’s Office, legal team, and high-level leadership to provide strategic insights and recommendations on SOS development and change management processes. Analyze the impact of SOS changes on institutional operations - including accreditation, compliance, and broader regulatory and legal considerations, in collaboration with IER staff. Work closely with the legal team on legal analyses and provide leadership with strategic guidance on potential risks and opportunities. Facilitate campus-wide communication and publication of approved and updated SOSs, ensuring alignment with institutional goals and regulatory requirements. Governance & Compliance Lead the review and approval workflows, conduct high-level research and compliance analysis, and conduct editorial reviews throughout the SOS lifecycle. Ensure that content for new or revised SOSs is clear, grammatically correct, properly formatted, and free of errors. Maintain comprehensive documentation of SOS development and changes, including feedback, executive directives, and other relevant evidence. Stay informed on best practices for developing policy and procedure documents, as well as relevant state and federal laws, regulations, and accreditation requirements, and effectively apply this knowledge to support institutional operations and compliance. Technical Support & Training Provide advanced technical support and training related to SOS development, change management, and review/approval workflows. Develop and maintain resources and training materials to support functional teams in the effective management of SOS processes. Serve as the primary administrator for policy management applications and work collaboratively with the information technology staff, as needed, to ensure applications are safeguarded and effectively utilized across the organization. Provide support for institutional effectiveness initiatives as needed, including accreditation and compliance activities, while also contributing to the broader goals and operations of the IER division. Process Optimization & Reporting Develop and implement standards and procedures for SOS development and management, identifying opportunities for process improvements. Maintain metrics and reporting protocols to ensure timely and effective communication, escalation, and resolution of SOS-related issues. Regularly review and enhance SOS governance management practices to ensure they meet the evolving needs of the institution. Security & Confidentiality Ensure the secure handling of all SOS documents and information, maintaining confidentiality and compliance with institutional policies. Collaborate with IER team members and functional partners across the college to support the governance of SOS, upload institutional standards, and facilitate ongoing compliance efforts. Education and Experience Required Bachelor's degree from an accredited college or university required. A degree in Public Policy, Public Administration, or a related field is preferred. Relevant work experience may be considered in lieu of required degree. Minimum of three years of experience supporting policy development, legal research and/or regulatory analysis. Highly motivated and detail-oriented with the ability to foster teamwork and maintain a collaborative work environment. Strong organizational skills with the proven ability to manage multiple projects concurrently while meeting established priority deadlines. Ability to maintain confidential information securely and appropriately. Excellent verbal communication and interpersonal skills, with the ability to effectively interact and collaborate with leaders and subject matter experts across various functions and levels of the organization. Exceptional problem-solving and critical-thinking skills, with a strong proficiency in technology and troubleshooting. Advanced writing and editing skills, with experience in performing high-level technical editorial reviews and soliciting clear, structured content recommendations for governance documents. Preferred Experience in a higher education agency is preferred. Experience in project management. Experience in delivering training and professional development. Experience in technical writing and editorial review. At TSTC, formal education is valued, but it is not the only measure of readiness. We recognize that relevant professional experience, industry expertise, and demonstrated results can provide pathways equal to or greater than traditional credentials. Degree expectations at each level reflect the common preparation for the role, while experience and proven capability remain essential factors in placement. Core Competencies Policy Governance and Compliance Demonstrates expertise in developing, reviewing, and maintaining institutional policies to ensure consistency, compliance, and alignment with regulatory and accreditation standards. Strategic Analysis and Consultation Provides informed analysis and guidance to leadership on policy impacts, risks, and opportunities to support sound institutional decision-making. Technical Writing and Editorial Excellence Produces and refines clear, accurate, and well-structured policy documentation that meets institutional standards for quality and precision. Collaboration and Communication Builds trusted partnerships across divisions, facilitating transparent communication and effective coordination throughout the policy governance process. Process Optimization and Systems Management Leads the continuous improvement of policy workflows and governance systems to enhance efficiency, accuracy, and institutional accountability. Extra Duties Statement This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed. Equal Opportunity Employer Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC. Background Checks A criminal history background check will be required for the finalist(s) under consideration for this position. TSTC is the only state-supported technical college system in Texas. TSTC's statewide role and mission is to efficiently and effectively help Texas meet the high-tech challenges of today's global economy, in partnership with business and industry, government agencies, and other educational institutions. Don't see a job opening of interest? Introduce Yourself! TSTC publishes the Annual Security Report (ASR), which includes the Annual Fire Safety Report (AFSR), to ensure that essential information about campus safety is readily accessible. This report includes data on crimes and fire incidents from the past three calendar years, outlining safety measures, reporting protocols, and emergency response plans. It also highlights crime prevention programs and support resources available to the campus community. These reports underscore TSTC's commitment to fostering a safe and informed environment for all students, employees, and visitors. For more information, the report is available on the Clery Act Information page of the TSTC website at tstc.edu/cleryact, and physical paper copies can be requested from the TSTC Police Department or by calling 254-867-3690 .

Responsibilities

The Governance and Policy Specialist is responsible for the stewardship and governance of the institution's Statewide Operating Standards (SOS) processes. This role involves analyzing the impacts of SOS changes and ensuring compliance across the organization while partnering with leadership to align SOS initiatives with strategic goals.