ROLE PURPOSE

The Governance, Compliance, and Systems Officer will support the procurement and contract management functions within the council, ensuring compliance with statutory regulations, governance frameworks, and council policies. The post holder will work closely with the Senior Governance, Compliance, and Systems Officer to implement and maintain systems and processes that facilitate effective procurement and contract oversight, contributing to transparency, accountability, and value for money

MAIN RESPONSIBILITIES

Governance:

• Assist in maintaining and developing the council’s procurement and contract management governance framework, ensuring compliance with relevant laws, such as the Public Contracts Regulations 2015.
• Support the procurement and contract management service in implementing best practices and ensuring decisions align with the council’s strategic goals.
• Prepare and present reports on governance and procurement activities for internal and external stakeholders, including senior management and committees.
• Maintain accurate records of procurement activities, contract decisions, and supplier performance, ensuring that these are in line with governance standards.

Compliance:

• Monitor compliance with procurement laws, internal financial regulations, and council-specific policies, ensuring that all procurement activities meet the highest ethical standards.
• Assist with audits and investigations, identifying potential non-compliance issues and helping to resolve them in collaboration with relevant departments.
• Ensure all contracts and procurement processes adhere to legal requirements, particularly around data protection (GDPR), anti-bribery, and modern slavery legislation.
• Provide guidance and advice to internal teams on procurement compliance issues, supporting ongoing training and awareness initiatives.

Systems Management:

• Support the administration and maintenance of procurement and contract management systems, ensuring they are used effectively and efficiently across the council.
• Collaborate with IT and the Senior Governance, Compliance, and Systems Officer to update and optimise procurement systems, ensuring they meet user needs and are compliant with internal and external requirements.
• Provide support and training to staff using procurement and contract management systems, troubleshooting issues and ensuring data integrity.
• Oversee the accurate input and maintenance of data in the procurement systems, ensuring compliance with data protection and information governance standards.