Full job description

Governance Coordinator

Fareham, Hampshire | 28 Hours per Week | Permanent

£22,058 - £22,539 per annum (based on 28 hours)

Are you an experienced minute taker who thrives on accuracy, organisation and attention to detail?

We're looking for a highly organised Governance Coordinator to support senior stakeholders and ensure governance processes run smoothly and effectively.

This is an excellent opportunity for an experienced administrator, board support professional, executive assistant, or governance professional who enjoys coordinating meetings, managing documentation, and producing high-quality minutes.

The Role

You'll be responsible for coordinating meetings, preparing documentation and ensuring that accurate records are maintained. Minute taking will form a significant part of the role, requiring exceptional listening, written communication, and organisational skills.

Key Responsibilities

Governance & Minute Taking

• Coordinate Board, committee and governance meetings.
• Prepare agendas, reports and meeting packs.
• Attend meetings and produce clear, concise and accurate minutes.
• Capture discussions, decisions and actions effectively.
• Distribute minutes and monitor action completion.
• Maintain governance records and documentation.
• Support compliance and governance best practices.

Administration & Coordination

• Manage governance calendars and meeting schedules.
• Coordinate diaries and stakeholder availability.
• Maintain policies, procedures and governance documentation.
• Ensure records are accurate, compliant and up to date.
• Support wider administrative and project-based activities.
• Build positive relationships with internal and external stakeholders.

Essential Experience & Skills

• Previous administration, governance, EA/PA or office support experience.
• Strong minute-taking experience.
• Experience coordinating meetings from start to finish.
• Excellent written and verbal communication skills.
• Advanced attention to detail and proofreading ability.
• Strong Microsoft 365 skills, including Word, Outlook, Teams and Excel.
• Ability to handle confidential and sensitive information.
• Excellent planning, prioritisation and organisational skills.
• Ability to work to deadlines and manage multiple priorities.
• Flexibility to occasionally attend meetings outside normal working hours.

Desirable

• Experience supporting Boards, committees or governance functions.
• Full UK driving licence.

What You'll Need to Succeed

• Exceptional note-taking skills.
• Strong listening and communication abilities.
• The confidence to work alongside senior stakeholders.
• A proactive and professional approach.
• The ability to remain calm under pressure.
• A meticulous eye for detail and accuracy.

What's on Offer?

• Permanent opportunity
• Flexible daily working hours across a 28-hour week
• Supportive and collaborative working environment
• Opportunity to work closely with senior stakeholders
• Meaningful and varied governance-focused work
• Excellent benefits package including pension, wellbeing support, discounts and generous holiday entitlement

Apply Today

About the job

Advert Close date: 24/08/2026

Purpose of Role:

At The Crown Estate, sustainability is at the heart of our strategy and long-term purpose. We are committed to creating lasting value for the country through our focus on energy and climate resilience, nature recovery and inclusive growth.

As a Sustainability Executive, you will play an important role in helping to deliver these commitments by supporting a diverse portfolio of sustainability initiatives and programmes. Working across high-impact projects, you will help translate strategy into action, collaborating with colleagues, partners and stakeholders to support positive environmental and social outcomes while contributing to responsible financial performance.

Context of opportunity / Main accountabilities:

This is an exciting opportunity to join a purpose-led sustainability team during a significant period of delivery and transformation. The role offers exposure to a broad range of strategic initiatives and provides the opportunity to work with experienced sustainability professionals and senior stakeholders across the business.

Key responsibilities include:

• Supporting the delivery of sustainability projects and propositions that advance The Crown Estate’s commitments in energy and climate resilience, nature recovery and inclusive growth.
• Assisting with the development and definition of project scopes in collaboration with subject matter experts and business stakeholders.
• Providing day-to-day programme support, including preparing meeting materials, presentations and project documentation.
• Conducting research and reviewing sector policy, market developments and sustainability trends to inform strategic decision-making.
• Supporting performance reporting and monitoring progress against enterprise sustainability targets.
• Building effective relationships across teams and helping to coordinate activity across multiple workstreams and stakeholders.
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Most important skills based requirements:

• Experience working within, or closely alongside, a sustainability team or function.
• Understanding of sustainability topics, issues and frameworks, with a genuine interest in driving positive environmental and social impact.
• Strong organisational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills, both written and verbal, with confidence engaging a range of stakeholders.
• Strong stakeholder management and relationship-building capability.
• Analytical thinking, including the ability to interpret complex information, synthesise findings and provide meaningful insights.
• A proactive problem-solving approach, with the ability to recommend practical solutions.
• Agility and adaptability, with the ability to quickly build knowledge across different projects and subject areas.
• Collaborative mindset and ability to work effectively across multidisciplinary teams.
• Creativity and curiosity, bringing fresh thinking and innovative ideas to support The Crown Estate's sustainability ambitions.
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Our Offering / benefits:

As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work.

Disability Disclaimer:

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk).

We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.

If you have any questions about our recruitment process or would like to talk about adjustments, please contact us directly, or at careers@thecrownestate.co.uk

Please note that if we receive a high volume of applications, we may close this advert early. We encourage you to apply as soon as possible.

The Crown Estate is a unique business with a distinct heritage and a portfolio unlike any other.

It includes some of central London’s best places to work, shop and spend time, retail and leisure destinations across the country, and a substantial rural portfolio. As manager of the seabed and half the foreshore around England, Wales and Northern Ireland, we play a role in the UK’s world-leading offshore wind sector as well as marine aggregates, cables and pipelines. We are also responsible for the Windsor Estate, including the world-renowned Windsor Great Park.