WHAT WE ARE LOOKING FOR

A full list of essential and desirable criteria can be found in the Job Description and Person Specification.

• A person with a minimum of ‘A’ level education or equivalent experience
• Previous experience in a similar role
• Experience of working effectively within a team
• Demonstrable administrative experience in a fast-paced environment
• Demonstrable experience of providing excellent customer service
• Able and willing to work flexibly, including outside of normal working hours (usually once a month and the occasional weekend as required

AVAILABLE DOCUMENTS

Attached documents are available under links. Clicking a document link will initialize its download.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at support.jobs@imperial.ac.uk. We’re here to help.

ABOUT THE ROLE

The University Governance team at Imperial College London, which is part of Division of University Secretary, is looking for a highly organised Events Co-Ordinator to support the delivery of a varied portfolio of high quality and reputationally important events.
These range from formal dinners hosted by the Chair of Council, Honours Dinners, and breakfast seminars aimed at external audiences, to providing logistical and practical support for key governance functions such as Council and other formal meetings. As part of the Governance team, you will be responsible for planning and coordinating the delivery of these functions, ensuring every detail is in place to create a professional and welcoming experience for all attendees. As a key point of contact on the day, you will play a visible role in representing the team and ensuring the smooth running of each occasion.

WHAT YOU WOULD BE DOING

• Providing support to the Director of Governance and Head of Governance Operations with the planning and administration of a varied programme of events.
• Coordinating event communications, managing responses to invitations and enquiries with professionalism, and ensuring timely and well-organised follow-up.
• Liaising with internal stakeholders and external suppliers, including caterers, venues, and University departments, to support the smooth delivery of events and meetings.
• Providing onsite support for events, acting as a visible and helpful presence to ensure a positive experience for all attendees.

PLEASE NOTE THIS ROLE IS TERM TIME ONLY

If you require any further details on the role please contact Divisional Operations and Governance Officer, Joanna Soja-Popieluszko at j.soja-popieluszko@imperial.ac.uk.