Governance Specialist／ガバナンスメンバー at AI Robot Association

Ota, , Japan -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

0.0

Posted On

25 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Drafting, Document Management, Stakeholder Coordination, Legal Support, IT Literacy, SaaS Tools, Project Management, Communication, Contract Editing, Risk Assessment, Research And Development, Data Management, Team Collaboration, Organizational Skills, Attention To Detail, Time Management

Industry

technology;Information and Internet

Description

Position Overview Draft and coordinate contracts, memorandums, purchase orders, and related attachments Organize and manage contractual documents for IT / AI / R&D projects Coordinate and track progress among stakeholders using tools such as Slack Work closely with the Governance Manager and external legal counsel on operational matters 【主な業務内容】契約書・覚書・発注書・別紙等の作成・調整 IT／AI／研究開発案件の契約文書整理・管理 Slack等を用いた関係者間の調整・進行管理ガバナンスマネージャー・弁護士との実務連携【What Makes the “Accounting Manager” Role at AIRoA Unique】 You will play a key operational role in transforming the decisions made by the legal and governance manager into accurate, well-structured contractual documents. By carefully drafting and organizing contracts, memorandums, purchase orders, and attachments—while fully understanding their content—you will help ensure that cutting-edge projects in the AI × robotics domain can start and progress smoothly. Through deeply understanding and shaping the meaning of each contract, you will gain a strong sense of contributing to and supporting both research and business activities. 【AIRoAの「ガバナンスメンバー」の醍醐味】法的判断を行うマネージャーと連携し「正確な契約ドキュメント」として形にする実務の要です。契約書や覚書、発注書、別紙などを、内容を理解しながら整え、抜け漏れなく作成することで、AI×ロボットという先端領域のプロジェクトがスムーズに動き出します。契約の意味を深く理解し、整えることで、研究や事業を支えている実感を得られます。【The Appeal of Taking On This Challenge at AIRoA, Just as We Are Getting Started】 AIRoA is a general incorporated association established in December 2024 with the mission of bringing AI × robotics foundation models and a robot data ecosystem to the world, and it began full-scale operations in FY2025. You will be involved from the launch phase in shaping best practices for contract operations and document management in a collaborative environment that brings together major enterprises, AI startups, and university research labs. This role offers the chance to experience both the public nature of a general incorporated association and the fast-paced, agile culture of a startup-like organization. 【スタートを切ったばかりのAIRoAで挑戦する魅力】 AIRoAは、AI×ロボット基盤モデルとロボットデータエコシステムを世界に発信することを目的に2024年12月に設立された一般社団法人で、2025年度から本格稼働しています。大手企業、AIスタートアップ企業、大学研究室など、多様なプレイヤーが参画する場で、立ち上げ期から契約実務・ドキュメント管理の型づくりに関われます。また、一般社団法人ならではの公共性と、ベンチャー的なスピード感の両方を経験できます。【About AIRoA】 AIRoA was established in December 2024 with two core objectives: “to revolutionize the technology of robot development through the fusion of robots and AI” and “to promote the use of robots in society.” While AI is rapidly advancing worldwide, the shortage of data in robot development has become a critical issue. To address this challenge, we are running a national flagship project funded by NEDO (New Energy and Industrial Technology Development Organization), with an investment of over JPY 20 billion. 【AIRoAの概要】「ロボットとAIの融合によってロボット開発の技術を革新すること」「社会におけるロボットの活用を推進すること」AIRoAは2024年12月に設立された組織であり、この2つの目的を掲げています。今、世界中でAIが急速に発展する一方、ロボット開発ではデータ不足が深刻です。私たちはNEDO（国立研究開発法人新エネルギー・産業技術総合開発機構）から200億円を超える出資による国家プロジェクトを進行しています。 ●Recruitment Background At AIRoA, the number of contracts related to building a robot data ecosystem through the fusion of robotics and AI—such as joint research agreements, data use/provision agreements, and outsourcing/purchasing contracts—is rapidly increasing. To support this, we need a core operational member who can work closely with the manager responsible for contract strategy and risk assessment, and accurately and quickly translate those policies into concrete contractual documents, ensuring they are implemented without omissions. We are therefore seeking a new member for our Governance Team who will take ownership of contract operations and document management. ●募集背景 AIRoAでは、ロボットとAIの融合によるロボットデータエコシステム構築に向けて、共同研究契約やデータ提供契約、委託・発注契約などが急速に増えています。契約方針やリスク判断を担うマネージャーが契約方針と共に、具体的な契約書類として正確かつ迅速に形にし、抜け漏れなく運用する実務中核が必要です。そこで今回、ガバナンスチームのメンバーとして、契約実務・ドキュメント管理を担っていただける方を募集します。 ●Future Mission You will be responsible for drafting, revising, and formatting contracts, memorandums, purchase orders, and related documents, as well as organizing the contract register and folder structure, and tracking the status of ongoing deals. Over the medium to long term, your mission will be to work with the manager to refine and standardize our operational workflows while handling documentation specific to IT, AI, and R&D projects. ●将来的なミッション契約書・覚書・発注書などの作成・修正・体裁調整、契約台帳やフォルダ構成の整備、進行中案件のステータス管理をお任せします。中長期的には、IT・AI・研究開発案件特有のドキュメント作成を進めながら、運用の型をマネージャーと一緒に磨き上げていくことがミッションです。 Required Qualifications: ＜Practical Skills＞ At least 3 years of experience supporting the drafting and coordination of contracts, such as service / outsourcing agreements Able to confidently edit and format contract documents using Word and Excel Able to carefully read and understand contract content and execute tasks accurately based on that understanding ＜IT Literacy / Work Environment＞ Experience using SaaS tools in daily work (e.g., Slack, Google Drive, Notion) Experience managing multiple contract cases and tasks in parallel Comfortable with chat-based communication and information sharing, and able to work in a style that emphasizes leaving clear logs and records 【必須要件】＜実務スキル＞契約書・業務委託契約などの作成補助／調整経験（目安3年以上） Word・Excelを用いた契約文書の編集・体裁調整が問題なく行える方契約内容をきちんと読み解き、意味を理解したうえで正確に業務を進められる方＜ITリテラシー・業務環境＞ SaaSツールを日常業務で利用した経験（Slack・Google Drive・Notionなど）複数の契約案件・タスクを並行して管理した経験がある方チャットベースでのやり取りや情報共有に抵抗がなく、ログを残す働き方にフィットできる方 Preferred Qualifications: Experience in corporate administration or as a legal assistant at an IT company or startup Experience in PMO or contract administration support at a system integrator (SIer) or consulting firm Experience handling R&D and IP-related documentation, as well as developing contract templates and contract registers 【歓迎要件】 IT企業・スタートアップでの管理部門または法務アシスタント経験 SIer・コンサル等でのPMO・契約事務サポート経験研究開発・知財関連ドキュメントの取扱経験、契約ひな形や管理台帳整備の経験 Language Skills Japanese (native level) English (business level or above) 【その他（言語・資格等）】日本語（ネイティブレベル）英語（ビジネスレベル以上） ●Work location Tokyo Ryutsu Center A Bldg. AW4-5, 6-1-1 Heiwajima, Ota-ku, Tokyo 143-0006, Japan ●勤務地東京都大田区平和島6-1-1 東京流通センターA棟AW4-5 ●Other While remote work is possible, this role is primarily expected to be office-based. Most of our engineers and researchers also work on-site, conducting research and development directly in front of the robots. ●その他リモートワーク可ではありますが、原則として出社での勤務を想定しています。エンジニアや研究者も多くは出社し、ロボットを前に研究開発に取り組んでいます。 ●Our Office We currently operate out of a spacious office and research facility of over 1,000 m² located in the Ryutsu Center area. In this space, our business teams and engineering teams work in close collaboration, advancing both day-to-day operations and R&D with AI robots always close at hand. The facility is frequently visited not only by members of the AI Robot Association, but also by engineers and researchers from partner companies and representatives from member companies. As a result, it serves as a hub where diverse experts at the forefront of AI and robotics gather and interact. ●オフィス紹介私たちは現在、流通センター内に300坪を超える広大なオフィス兼研究施設を構えています。この空間では、AIロボットをすぐそばに感じながら、ビジネスチームとエンジニアチームが密接に連携し、日々の業務と研究開発を進めています。施設には、AIロボット協会のメンバーだけでなく、協力企業の技術者や研究者、会員企業の方々も頻繁に訪れます。そのため、AIやロボティクスの最前線で活躍する多様な専門家が集う場となっています。 ●Your Colleagues Today, highly skilled engineers and researchers from around the world are part of our organization. Some members have even relocated from overseas to Japan to join our projects on site. We aim to build a globally open R&D organization where diverse talent, regardless of nationality or background, come together, inspire one another, and shape the future. ●働く仲間現在、私たちのもとには世界中から優秀なエンジニアや研究者が参画しています。中には、海外在住の方が来日し、チームの一員としてプロジェクトに参加しているケースもあります。国籍やバックグラウンドを超えて、多様な才能が集まり、互いに刺激し合いながら未来を形づくり、世界に開かれた研究開発組織を作りたいと考えております。 ●HR and Talent Development Programs人事・人材開発制度 [Training Programs] On-the-Job Training (OJT) Training through participation in external conferences, including overseas events Compliance training Security training [研修制度] OJT 海外含む社外カンファレンス研修コンプライアンス研修セキュリティ研修 [Internal Programs] Performance reviews twice a year (every half year) In-house study sessions In-house library Support for external training programs [社内制度] 年2回の評価制度（半期ごと）社内勉強会社内図書館外部研修支援 [Benefits] Support for book purchases Subsidies for lunch and light snacks Free drinks Commuting allowance (up to JPY 50,000 per month) Monthly company-wide events (AIRoA Circle, social gatherings) Family Day AIRoA-branded shirts and other items provided [福利厚生] 書籍購入支援ランチ代・軽食代補助フリードリンク通勤交通費支給（上限5万円/月）月次の全社イベント開催（AIRoA Circle, 交流会） Family Day AIRoAシャツなどの提供

Responsibilities

The Governance Specialist will draft and coordinate contracts, manage contractual documents for IT, AI, and R&D projects, and track progress among stakeholders. This role involves close collaboration with the Governance Manager and external legal counsel to ensure smooth project execution.