Position Title: Government and Compliance Specialist
Salary: $68,000 - $78,000 annually
Schedule: 8:30am - 4:30pm, Monday to Friday (75 hours bi-weekly)

SUMMARY OF POSITION:

The Governance and Compliance Specialist serves as a vital link between the Board of Directors, Chief Executive Officer (CEO), and the broader organization. This position ensures the effective coordination of all board-related activities, supports strategic external engagements led by the CEO, and supports effective risk mitigation and compliance oversight.
This role requires a highly organized, diplomatically astute, and proactive individual who thrives in dynamic environments, excels at supporting executive and governance functions, and fosters trusted relationships across internal teams, board members, and external interest holders.

QUALIFICATIONS (MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS):

Note: An equivalent combination of education and experience may be considered.

KNOWLEDGE, SKILLS AND ABILITIES:

• Deep understanding of governance best practices and the BC Societies Act.
• Strong minute-taking, document management, and organizational skills.
• High emotional intelligence and professionalism when dealing with confidential or politically sensitive issues.
• Ability to work collaboratively with executive teams and coordinate across departments.
• Ability to multitask and prioritize with multiple competing deadlines
• Proficiency in Microsoft Office Suite, Zoom/Teams, and board software (e.g., Aprio or Diligent).
• Sound judgment and the highest level of professionalism and confidentiality
• Working knowledge of compliance frameworks and organizational risk management practices.
• Ability to interpret and apply legislation such as the BC Societies Act and other regulatory requirements.
• Strong facilitation and communication skills to support Board/Committee processes and external engagement.

EDUCATION:

• Post-secondary diploma or degree in Public Administration, Communications, Business, or a related field.
• A certificate or coursework in governance, compliance, or risk management is considered an asset.

EXPERIENCE:

• 3-5 years of progressive experience supporting boards, senior leadership, or external interest holder relations in a non-profit, public sector, or housing environment.
• Experience drafting board materials, preparing briefing notes, and maintaining governance or risk registers.
• Experience with compliance monitoring, policy oversight, or risk management in a regulated environment is a strong asset.

KEY RESPONSIBILITIES:

• Ensure accurate and timely governance support including coordination of board meetings, agendas, minutes, and documentation.
• Leads the development, execution, and oversight of an effective Compliance Monitoring program.
• Engages with internal teams to identify areas of potential non-compliance and assists in developing corrective action where required.
• Act as a liaison between the CEO, Board, and internal departments on matters of strategic significance.
• Coordinate government relations and external speaking engagements in collaboration with the Executive Operations Coordinator, CEO and Communications team.
• Maintain governance records and support organizational compliance with governance policies and standards.
• Schedule, organize, and support all Board of Directors and Committee meetings, including preparation and distribution of meeting materials.
• Record, distribute and follow-up on accurate and timely minutes; track resolutions and action items.
• Support onboarding and orientation of new Board members.
• Assist the CEO (collaborating when required with Strategic Initiatives and Communications) with strategic outreach, including preparing briefing notes, coordinating speaking engagements, and supporting position statements.
• Collaborate with the Executive Assistant on the planning of internal and external events.
• Liaise with Strategic Initiatives and Communications to align public messages with Pacifica Housing’s goals.
• Maintain secure and organized digital and physical governance records.
• Maintain and update the organizational risk register.

OTHER RELATED DUTIES AND TASKS AS REQUIRED:

• Participate in strategic planning sessions.
• Provide backup administrative support to the Executive Office as needed.
• Prepares reports and updates for the Executive and Board.
• Other administrative tasks, duties and projects as assigned by the CEO.
• Collaborate and support for special projects and assignments

ADDITIONAL CRITERIA FOR ROLE:

• Completion of a Criminal Record Check with the Vulnerable Sector is required before employment commences.
• A drivers licence and access to a reliable vehicle.
• Occasional evening and weekend availability for Board and external events.
• Ability to travel locally as required for interest holder meetings or Board events.
  Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.
  Please note: While this position is posted externally concurrently, members within the collective bargaining unit will receive first consideration in the appointment.