Government Studio Administrator at Jackola Engineering & Architecture

Bozeman, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Setup, Budget Tracking, Proposal Development, Client Communication, Document Control, Microsoft Office Suite, Adobe InDesign, Adobe Illustrator, Contract Management, Scheduling, Editing, Professional Communication

Industry

Civil Engineering

Description

Description Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join our dynamic team. In this role you will support government project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals. This role requires an organized and detail-oriented individual with an understanding of the A/E industry, and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience working in a federal government A/E project deadline-driven environment, collaborating with technical teams, and effectively communicating with Project Managers within our clients’ and internal teams. Key Responsibilities Assists Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed. Maintains and monitors project schedules, milestone commitments, and delegated budget tracking. Assist the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs. Serves as a day-to-day administrative contact for clients and government partners to ensure clear communication and responsiveness. Compile, format, and organize project documentation for internal use and client delivery. Requirements Bachelor’s degree or equivalent experience preferred. Strong written and verbal communication skills; responsive, professional, and decisive. Strong judgment, attention to detail, and emotional intelligence. Ability to handle sensitive project and client information with discretion and professionalism. Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with Adobe InDesign and/or illustrator is preferred. Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred. Ability to work within project management and document control systems commonly used in A/E and federal project environments. We do Meaningful Work in a Team-based Culture, with Pay and Benefits that Help Our Team Members Meet their Health, Wealth and Security Goals: Compensation that Values your Qualifications and Performance Share in our Organization’s Success with Profit Sharing Bonuses Training & Education Assistance to Support your Career Goals Paid Professional Registration and Licensing Fees Flexible Schedules including a 4-Day Work Week A Menu of Benefits to Meet Your Unique Needs: Company Paid Health Plan with Optional Plans | Company Paid Dental, Vision, Life & Disability | 5% 401k Match Flexible Spending Account | Health Club Reimbursement | Costco Reimbursement | Holiday and Paid Time Off

Responsibilities

Support government project delivery and studio operations by managing project setup, budgets, and schedules. Act as the primary administrative contact for clients and assist the marketing team with proposal development.