GRADUATE PROGRAM ASSISTANT - LIMITED TERM

Tracking Code: req1731
Faculty/Department: Faculty of Engineering and Applied Science
Number of Positions: 1
Appointment Type: Limited Term 12 months
Hours of Work: 35 hours per week
Salary Range: Level 6 - Starting Salary, Step 1 $62,905
Posting Date: September 4, 2025
Closing Date: September 10, 2025 (7:00 pm EST)
Job Summary: The Graduate Program Assistant, under the direction of the Assistant Dean of Graduate Studies, provides administrative support to the graduate programs within the Faculty of Engineering and Applied Science (FEAS).

REQUIRED SKILLS:

• Well-developed written and oral communication skills, and strong presentation, organizational and time management skills
• Technically proficient in the use of Microsoft Office applications, Adobe Connect, social media platforms and Google Drive
• Working knowledge of web applications and previous experience with Banner would be considered an asset
• Proven team player dedicated to excellent customer service with public relations skills
• Ability to manage many tasks simultaneously in a fast-paced environment
• Demonstrated ability to exercise a high degree of professionalism, good judgment, initiative, tact, and discretion
• Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities

REQUIRED EDUCATION:

• Completion of a minimum 2 year post-secondary education or equivalent combination of education and experience
• Verification of Academic credentials may be required

REQUIRED EXPERIENCE:

• A minimum of one year of related successful experience in a university environment

• Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration
• Support Graduate Program Directors and coordinate and attend all Graduate Committee and Graduate Admission Committee meetings
• Provide information to prospective Graduate students about programs, admission requirements, application procedures and general aspects of the graduate programs
• Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies
• Assist the Department Chairs, and Graduate Program Directors in the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships
• Coordinate all thesis oral examinations, major paper completions, PhD candidacy exams, and PhD comprehensive exams, including scheduling, documentation submission and transcript audits
• Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements
• Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages
• Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists