Department: Graduate Programs
Position supervisor: Nicole Ducommun
Contract length: 6 months with a chance of renewal
Hours of work per week: 24 hours - on site
Position type: Non-union casual
Rate of pay: $35/ hour
About Toronto Metropolitan University (formerly Ryerson University)
At the intersection of mind and action, Toronto Metropolitan University is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.
Toronto Metropolitan University welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.
As an employer, we are working towards a people first culture and are proud to have been selected as one of Canada’s Best Diversity Employers and a Greater Toronto’s Top Employer for 2015, 2016, 2017 and 2018.
About the Graduate Programs Team
We’re a close-knit, collaborative group supporting five dynamic graduate programs at the heart of Ted Rogers School of Management. In partnership with the Yeates School of Graduate and Postdoctoral Studies (YSGPS) we ensure our students thrive from admission to graduation.
Our team wears many hats—and proudly so. Our administrative team ensures students receive timely support with their academic needs, while our careers and engagement team is dedicated to delivering an exceptional graduate student experience.
The opportunity
Join a Small but Mighty Team Making a Big Impact on Graduate Education!
Whether it’s guiding students through academic milestones or curating an engaging, high-impact student experience, we work together to make it all happen. We’re currently seeking an individual who is excited to contribute to both recruitment and program administration. If you’re adaptable, team-oriented, and energized by meaningful work that shapes the leaders of tomorrow, we’d love to meet you!
This role provides comprehensive administrative support to Graduate Programs, Graduate Students, and the Director of Graduate Program Administration.

Here is what you can expect to do in this role:

• Monitoring and supporting data management practices, including the tracking of student and applicant progress, along with the secure and efficient management of applicant data throughout the recruitment and admissions process.
• Managing program communications for current students and prospective applicants, including maintaining web content, and preparing newsletters, announcements, and informational materials to support engagement and awareness.
• Leading recruitment webinars and representing the program at university fairs and information sessions.
• Supporting the planning and execution of all graduate program events, including orientation, convocation, and program-specific activities throughout the academic year.
• Responsible for scheduling and coordinating thesis defenses, candidacy exams, proposal defenses, and final dissertation submissions for research-based MScM and PhD in Management programs.
• Other duties as assigned.

Qualifications:

• Experience in data management and monitoring, preferably within an academic or student services environment
• Strong organizational skills with the ability to coordinate events such as thesis defenses
• Excellent communication skills, both written and verbal, for managing program communications and engaging with students and applicants
• Proficiency in maintaining and updating web content and other digital communication platforms
• Experience leading and/or facilitating webinars, presentations, or similar virtual events
• Comfortable representing programs at external events such as university fairs and information sessions
• Ability to work collaboratively across departments and with diverse stakeholder groups
• Detail-oriented with strong time management skills and the initiative to identify and solve problems while managing multiple priorities

• Familiarity with graduate program processes and academic terminology is an assetBasic skills in planning and supporting program initiatives

• How to apply
  Please email your cover letter and resume in one PDF document to nicole.ducommun@torontomu.ca.

Toronto Metropolitan University’s commitment to equity, diversity and inclusion

• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications. If you are an Indigenous applicant and require support during the recruitment process, please reach out to James McKay, Indigenous HR Lead at james13@torontomu.ca.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please reach out to to Human Resources:
• Current employees can contact HR by logging into AskHR to submit a request.
• External candidates who do not have TMU login credentials can contact HR by visiting torontomu.ca/human-resources/askhr/.
• All information received in relation to accommodation will be kept confidential.

• Monitoring and supporting data management practices, including the tracking of student and applicant progress, along with the secure and efficient management of applicant data throughout the recruitment and admissions process.
• Managing program communications for current students and prospective applicants, including maintaining web content, and preparing newsletters, announcements, and informational materials to support engagement and awareness.
• Leading recruitment webinars and representing the program at university fairs and information sessions.
• Supporting the planning and execution of all graduate program events, including orientation, convocation, and program-specific activities throughout the academic year.
• Responsible for scheduling and coordinating thesis defenses, candidacy exams, proposal defenses, and final dissertation submissions for research-based MScM and PhD in Management programs.
• Other duties as assigned