Graduate Trainee - Project Administration at DNV

pune, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Invoicing, Communication, Project Setup, Oracle Finance, TeamCenter, Collaboration, Transaction Control, Revenue Recognition, Quality Control, Time Management, Problem Solving, Attention to Detail, Customer Service, Proactivity, Multicultural Teamwork

Industry

Public Safety

Description

The Graduate trainee, Project Administrator reports to the Team Lead. The Graduate Trainee, Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Graduate trainee, Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems. Primary tasks of this role: High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities. Ability to prioritize and deliver timely support requests. Proactive, timely & accurate invoicing in line with contract to reduce WIP balances. Collaborates and communicates regularly with the Project Controller and Project Manager on related items. System related activities for assigned projects: Project setup and Maintenance in TeamCenter (Including Agreement & Budget). Project setup and Maintenance in Oracle Finance (Including Agreement & Budget). Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM) Draft Invoice Generation. Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager. Works with the PC and/or the PM to resolve transactional errors in Oracle. Event entry and processing related to invoicing, and Revenue Recognition. Invoice Processing. Invoice manual revisions to the formatted document, and attachments. Invoice Distribution up to and including Client Portal Entry. Credit Memo approval request, Oracle creation and processing. Position Qualifications: MBA graduate or equivalent Excellent written and verbal communication skills in English. Comfortable working as part of a global and multi-cultural team. Comfortable working in 9 to 6pm shift with Hybrid working.

Responsibilities

The Graduate Trainee, Project Administrator is responsible for efficient handling of project set-up, updates, invoicing, and closing. This role requires timely communication with internal and external clients to ensure project success and cash flow maximization.