JOB SUMMARY

This position provides financial accounting support, grant administration, and mandated compliance for all externally funded grant programs.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of generally accepted accounting principles.
Knowledge of grant financial management processes and principles.
Knowledge of Uniform Guidance-federal regulations.
Knowledge of university accounting policies and procedures.
Knowledge of budget management principles.
Skill in the operation of computers and job-related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated.
Ability to be bonded.
Annual salary $36,084.00 with excellent benefits, including generous leave time.
Anticipated hire date: 9/2/2025
Applications will be accepted until: 9/24/2025
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
To complete the application process, it is critical to create a profile.

Maintains financial administration and compliance of externally sponsored programs to include expenditure control, billing, reconciliation, and close-out.
Assists in the preparation and monitoring of assigned operating budgets.
Monitors assigned grants for adherence to the proposed/awarded budget and regulations.
Prepares journal entries including support documentation.
Prepares annual audit documents for all externally funded grant programs.
Assists departments with inquires related to grant operating budgets.
Reviews, investigates, and corrects errors in transactions; ensures adherence to standards, policies and statutes for externally funded grant programs.
Prepares and submits financial reports to funding agencies according to guidelines and submission portals.
Assists in the review of the procurement card program as pertains to grant funded expenditures.
Confirms allowed/non-allowed expenditures against externally funded programs.
Prepares/submits invoices for expenditure reimbursement; deposits reimbursements to externally funded program accounts.
Coordinates and participates in pre-award and post-award meetings with project directors and support personnel. Assist with initial financial inquiries and compliance questions.
Designs, analyzes and prepares grant financial spreadsheets; updates monthly or as required.
Assist project directors with online retrieval of grant award notifications or revisions.
Determines allowable budget revisions- prepares request for budget line item transfers.
Research/Obtains data for year-end budget financials and university budget roll-over.
Coordinates/Completes financial data for project directors - grant close-outs.
Monitors time and effort reporting of grant personnel per funding agency guidelines.
Tracks vacation/personal leave accrual/use for full-time grant personnel.
Prepares university sub-award agreements/consulting agreements as assigned by Office of Grants & Contracts Director.
Attends conferences to obtain vital educational enhancements regarding federal/state/other guidance/compliance regulations.
Performs related duties as assigned.